Administrative Executive / CS

R-PAC ACCESSORIES (SINGAPORE) PTE LTD; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

r-PAC Accessories (Singapore) Pte Ltd is seeking an Administrative Executive cum Customer Service on a full-time basis. Based in the Ang Mo Kio North-East Region, you will support daily administrative functions, manage documentation, and coordinate with internal teams and vendors to ensure smooth office operations.

The role requires strong organizational skills, excellent communication, and proficiency in MS Office.

Qualifications

• Proven experience as an Administrative Assistant or in a similar administrative support role within a professional office environment.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks effectively.
• Excellent communication skills, both written and verbal, with attention to detail and accuracy.
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint and Outlook.
• Demonstrated ability to work independently as well as collaboratively within a team setting.
• Professional demeanor and discretion in handling confidential and sensitive information.
• Flexibility and adaptability in responding to changing priorities and business needs.
• A proactive approach to problem-solving with a strong customer service orientation.
• Familiarity with office management systems and administrative procedures is desirable.

Responsibilities

• Managing and organizing office documentation, records and filing systems to ensure information is readily accessible and properly maintained
• Handling incoming and outgoing correspondence, both written and electronic, ensuring timely and accurate communication
• Processing and maintaining sales reports, invoices and other financial documentation in accordance with company procedures
• Coordinating office supplies and equipment requirements, ensuring stocks are maintained at appropriate levels
• Assisting with data entry and database management, maintaining accuracy and confidentiality of sensitive information
• Performing general administrative duties including reception support, telephone management and visitor coordination
• Liaising with internal departments and external vendors to facilitate smooth office operations

Skills

Organization

Time management

Communication

Customer service

Discretion

Teamwork

Problem solving

Tools

Microsoft Office

Job description

r-PAC Accessories (Singapore) Pte Ltd is seeking a dedicated and organized Administrative Executive cum Customer Service to join our team on a full-time basis. Based in the Ang Mo Kio North-East Region, this role is integral to the smooth operation of our administrative functions. You will provide essential support to ensure our office runs efficiently and that all administrative processes are executed with precision and professionalism. This position offers the opportunity to work in a dynamic environment where your organizational skills and attention to detail will be valued and contribute directly to our company's success.

Key responsibilities

• Managing and organizing office documentation, records and filing systems to ensure information is readily accessible and properly maintained
• Handling incoming and outgoing correspondence, both written and electronic, ensuring timely and accurate communication
• Processing and maintaining sales reports, invoices and other financial documentation in accordance with company procedures
• Coordinating office supplies and equipment requirements, ensuring stocks are maintained at appropriate levels
• Assisting with data entry and database management, maintaining accuracy and confidentiality of sensitive information
• Performing general administrative duties including reception support, telephone management and visitor coordination
• Liaising with internal departments and external vendors to facilitate smooth office operations

What we're looking for

• Proven experience as an Administrative Assistant or in a similar administrative support role within a professional office environment
• Strong organizational and time-management skills with the ability to prioritize multiple tasks effectively
• Excellent communication skills, both written and verbal, with attention to detail and accuracy
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint and Outlook
• Demonstrated ability to work independently as well as collaboratively within a team setting
• Professional demeanor and discretion in handling confidential and sensitive information
• Flexibility and adaptability in responding to changing priorities and business needs
• A proactive approach to problem-solving with a strong customer service orientation
• Familiarity with office management systems and administrative procedures is desirable