Admin

XIN ZEXIN ELECTRIC PET LTD; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

XIN ZEXIN ELECTRIC PET LTD is seeking an experienced Admin professional for a full-time role in the Tuas West region. You will provide essential administrative and organizational services, coordinating across departments and supporting leadership to achieve objectives.

Responsibilities include handling scheduling, correspondence, document prep, shipments, quotations, invoicing, and records management while maintaining high standards of accuracy and compliance.

Qualifications

• Excellent written and verbal communication in English.
• Strong organizational and time-management skills.
• Ability to work independently and as part of a team.

Responsibilities

• Managing general administrative tasks including scheduling, correspondence, and document preparation.
• Coordinating shipments, prepare quotation, DO, Invoice, and tracking action items to completion.
• Maintaining filing systems and databases to ensure accurate record-keeping.
• Liaising with internal departments and external stakeholders to facilitate smooth communication.
• Processing administrative requests and supporting day-to-day office operations.
• Assisting with sales coordination, delivery arrangements, and project management.
• Providing support to sales and operation team with various administrative duties as required.
• Ensuring compliance with company policies and procedures in all administrative matters.

Skills

Team player

Time management

English communication

Independent

Attention to detail

Proactive

Tools

Microsoft Office

Job description

About the role

We are seeking an experienced Admin professional to join XIN ZEXIN ELECTRIC PET LTD in a full-time capacity, based in the Tuas West Region. This is a pivotal support role that will provide essential administrative and organizational services to ensure the smooth and efficient operation of our business. You will be at the heart of our operations, coordinating activities across departments and supporting our leadership team to achieve business objectives.

What you'll be doing

1. Managing general administrative tasks including scheduling, correspondence, and document preparation

2. Coordinating shipments, prepare quotation, DO, Invoice, and tracking action items to completion

3. Maintaining filing systems and databases to ensure accurate record-keeping

4. Liaising with internal departments and external stakeholders to facilitate smooth communication

5. Processing administrative requests and supporting day-to-day office operations

6. Assisting with sales coordination, delivery arrangements, and project management

7. Providing support to sales and operation team with various administrative duties as required

8. Ensuring compliance with company policies and procedures in all administrative matters

What we're looking for

1. Good team player with a responsible attitude

2. Strong organizational and time-management skills, with the ability to juggle multiple priorities effectively

3. Excellent written and verbal communication skills in English, with professional presentation abilities

4. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

5. Demonstrated ability to work independently and as part of a team

6. Attention to detail and commitment to maintaining high standards of accuracy

7. Proactive approach to problem-solving and a willingness to take on additional responsibilities

8. Familiarity with office management systems and administrative software is advantageous

What we offer

At XIN ZEXIN ELECTRIC PET LTD, we value our employees and are committed to creating a supportive work environment. We offer a competitive salary package commensurate with experience, opportunities for professional development, and a collaborative workplace culture. As a full-time employee, you will benefit from comprehensive employment terms and the chance to develop your career within our growing organization. We foster an inclusive workplace where your contributions are recognized and valued.

About us

XIN ZEXIN ELECTRIC PET LTD is a dynamic company operating in the electrical sectors. We are committed to delivering quality products and services whilst maintaining high standards of professionalism and customer satisfaction. Based in the Tuas West Region, we pride ourselves on our strong team culture, innovation, and dedication to excellence. Our company values integrity, collaboration, and continuous improvement, making us an employer of choice in our industry.