Accounts Executive / Accounts Assistant (Accounts Receivable)

Private Advertiser; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Private Advertiser is seeking an Accounts Executive / Accounts Receivable Executive in Singapore to manage day-to-day AR, invoicing, and collections. You will coordinate with customers, sales, and operations to ensure timely billing and accurate record-keeping.

The role requires attention to detail, organization, numeracy, and the ability to work independently in a fast-paced environment. Prior AR experience and ERP familiarity are advantageous.

Qualifications

• Diploma / Degree in Accounting, Finance or a related discipline.

Responsibilities

• Manage the full accounts receivable cycle, from billing and invoicing to collection and reconciliation.
• Prepare and issue accurate customer invoices, credit notes and debit notes in a timely manner.
• Ensure invoices are supported by appropriate documentation and approved according to company procedures.
• Monitor customer accounts and follow up on outstanding invoices and overdue payments.
• Maintain an up-to-date Accounts Receivable ageing report.
• Perform regular reconciliation of customer accounts and investigate discrepancies.
• Allocate and record customer payments accurately in the accounting system.
• Follow up on unidentified or unallocated receipts.
• Prepare statements of accounts and send them to customers when required.
• Escalate long-outstanding or disputed accounts to the Finance Manager and relevant departments.
• Liaise with Operations and Sales to obtain billing information and supporting documents.
• Verify billing details, rates, quantities, taxes and supporting documents before invoices are issued.
• Assist in reviewing unbilled revenue and ensuring timely billing.
• Assist with month-end closing activities relating to revenue and accounts receivable.
• Perform monthly customer statement and accounts receivable reconciliations.
• Prepare accounts receivable ageing reports and collection status reports.
• Monitor overdue accounts and provide regular updates to management.
• Assist in preparing cash collection forecasts.
• Investigate and resolve discrepancies between customer records and the company’s accounting records.
• Maintain proper documentation and filing of accounting records.
• Communicate professionally with customers regarding invoices, payment status, outstanding balances and account discrepancies.
• Respond promptly to customer billing and payment queries.
• Coordinate with Sales and Operations teams to resolve billing disputes.
• Maintain good working relationships with customers and internal stakeholders.
• Exercise appropriate judgement when following up on overdue accounts.
• Assist with accounts payable, general ledger and other accounting functions when required.
• Assist in month-end and year-end closing activities.
• Support the preparation of audit schedules and provide supporting documents to auditors.

Skills

Accounts Receivable

Billing

Reconciliation

Invoicing

Customer communication

Education

Diploma / Degree in Accounting/Finance

Tools

ERP systems

Job description

Job Summary:

The Accounts Executive / Accounts Receivable Executive is responsible for the day‑to‑day management of the company's accounts receivable function, including invoicing, collection of outstanding receivables, payment allocation, account reconciliation and maintaining accurate financial records.

The role requires close coordination with customers, sales, operations and other internal departments to ensure timely billing and collection of outstanding amounts. The successful candidate should be detail‑oriented, organised, numerate and able to work independently in a fast‑paced environment.

Key Responsibilities:

A. Accounts Receivable

• Manage the full accounts receivable cycle, from billing and invoicing to collection and reconciliation.

• Prepare and issue accurate customer invoices, credit notes and debit notes in a timely manner.

• Ensure invoices are supported by appropriate documentation and approved according to company procedures.

• Monitor customer accounts and follow up on outstanding invoices and overdue payments.

• Maintain an up‑to‑date Accounts Receivable ageing report.

• Perform regular reconciliation of customer accounts and investigate discrepancies.

• Allocate and record customer payments accurately in the accounting system.

• Follow up on unidentified or unallocated receipts.

• Prepare statements of accounts and send them to customers when required.

• Escalate long‑outstanding or disputed accounts to the Finance Manager and relevant departments.

B. Billing & Revenue Support

• Liaise with the Operations and Sales teams to obtain relevant billing information and supporting documents.

• Ensure all chargeable services are properly captured and billed.

• Verify billing details, rates, quantities, taxes and supporting documents before invoices are issued.

• Assist in reviewing unbilled revenue and ensuring timely billing.

• Follow up with relevant departments on incomplete or delayed billing information.

• Assist with month‑end closing activities relating to revenue and accounts receivable.

C. Reconciliation & Reporting

• Perform monthly customer statement and accounts receivable reconciliations.

• Prepare accounts receivable ageing reports and collection status reports.

• Monitor overdue accounts and provide regular updates to management.

• Assist in preparing cash collection forecasts.

• Investigate and resolve discrepancies between customer records and the company's accounting records.

• Maintain proper documentation and filing of accounting records.

D. Customer & Internal Coordination

• Communicate professionally with customers regarding invoices, payment status, outstanding balances and account discrepancies.

• Respond promptly to customer billing and payment queries.

• Coordinate with Sales and Operations teams to resolve billing disputes.

• Maintain good working relationships with customers and internal stakeholders.

• Exercise appropriate judgement when following up on overdue accounts.

E. General Accounting Support

• Assist with accounts payable, general ledger and other accounting functions when required.

• Assist in month‑end and year‑end closing activities.

• Support the preparation of audit schedules and provide supporting documents to auditors.

• Maintain accurate and complete accounting records in accordance with company policies and applicable accounting standards.

• Perform other accounting and finance‑related duties as assigned by the Finance Manager.

Education & Experience

• Diploma / Degree in Accounting, Finance or a related discipline.

• Minimum 2–4 years of relevant accounting experience, preferably with experience in Accounts Receivable.

• Experience in a service, logistics, freight forwarding, aviation or trading environment will be an advantage.

• Experience with accounting software / ERP systems is preferred.

• Candidates with experience managing multiple customer accounts and collections will be preferred.

Overall Objective

To ensure that the company's accounts receivable, billing and collection functions are accurate, timely and efficiently managed, supporting healthy cash flow and maintaining strong financial controls within the organisation.