Accounts cum Admin Assistant

Home's Favourite Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local company in Singapore is seeking a proactive Accounts cum Admin Assistant to support accounting and administrative functions. Candidates should have a minimum diploma in relevant fields and possess basic accounting knowledge. Duties include bookkeeping, processing payments, issuing invoices, and maintaining records. Proficiency in MS Office is essential, and QuickBooks knowledge is an advantage. Immediate availability is required. Join our team to help ensure smooth operations.

Qualifications

• Minimum Diploma in Accounting, Finance, or Business Administration.
• Experience in Accounts Payable/Receivable and payment processing.
• Proficient in preparing simple Profit & Loss statements.

Responsibilities

• Perform bookkeeping and maintain accounting records.
• Process payments to suppliers and prepare payment vouchers.
• Issue Delivery Orders, payment vouchers, and invoices.

Skills

Basic accounting knowledge

Proficient in MS Office (Excel, Word)

Attention to detail

Organisational skills

Ability to manage multiple tasks

Education

Minimum Diploma in Accounting, Finance, Business Administration

Tools

QuickBooks

Job description

Job Responsibilities

We are looking for a proactive and detail-oriented Accounts cum Admin Assistant to join our team. The ideal candidate will handle basic accounting tasks, process payments and sales commissions, and provide administrative support to ensure smooth day-to-day operations.

Accounting Functions

• Perform simple bookkeeping, including data entry and maintenance of accounting records.
• Handle Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Process payments to suppliers, prepare payment vouchers, and ensure timely settlement.
• Perform bank reconciliation, petty cash management, and monthly accounting routines.
• Prepare basic Profit & Loss (P&L) statements, monthly summaries, and assist with reporting.
• Support budgeting activities, updating budgets, monitoring expenses, and tracking variances.
• Maintain accurate documentation and filing of all accounting and financial records.
• Process Sales Commission for promoters accurately and timely.
• Liaise with outsourced Accounts Service Provider for documents and month-end closing.
• Coordinate with existing and new bankers for bank loans and financing payments.
• Knowledge of QuickBooks is an advantage.

Administrative Duties

• Issue Delivery Orders (DOs), payment vouchers, invoices, and other related documents.
• Assist in inventory/stock checking when required.
• Coordinate with suppliers, customers, and internal teams for document flow and follow-ups.
• Maintain proper filing, documentation, and administrative records.
• Support daily operational needs and ad-hoc duties assigned by management.

Requirements

• Minimum Diploma in Accounting, Finance, Business Administration or related field.
• Basic accounting knowledge with experience in AP/AR, payment processing, and sales commission calculations.
• Able to prepare simple P&L statements and assist in budgeting.
• Proficient in MS Office (Excel, Word); QuickBooks knowledge is an advantage.
• Strong attention to detail, organised, and able to manage multiple tasks.
• Responsible, proactive, and able to work independently with minimal supervision.
• Previous administrative experience required.
• Immediate availability is required.