Accounts & Administrative Assistant | 5-Day Work Week | Immediate Hiring

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. is seeking an organized Finance and Admin Support professional to join our team in Singapore. The role covers general admin, invoicing, accounts receivable, and day-to-day finance tasks, with a focus on accuracy and timely processing.

You will handle document filing, data entry, QuickBooks-backed invoicing, and assist with month-end closing and audit requests while coordinating with internal teams, customers, and suppliers.

Qualifications

• Diploma or equivalent qualification in Accounting, Finance, Business Administration, or related field.
• Previous experience in administration, invoicing, accounts receivable, or finance support is preferred.
• Proficient in Microsoft Office; QuickBooks experience is an advantage.
• Strong attention to detail and organizational skills.

Responsibilities

• Provide general administrative support to the team.
• Maintain proper filing of documents, records, invoices, delivery orders, and payment documents.
• Prepare and organize reports, correspondence, and other administrative documents.
• Coordinate with internal departments, customers, suppliers, and delivery teams when required.
• Assist with data entry and updating company records.
• Handle emails, phone calls, and general enquiries related to administrative and finance matters.
• Support the team with other ad hoc administrative duties as assigned.
• Process Delivery Orders for mass-market clients.
• Prepare and process invoices based on approved orders and delivery documents.
• Ensure that quantities, prices, customer details, and supporting documents are accurate before invoices are issued.
• Assist with daily invoicing and other routine finance-related work.
• Prepare and send Statements of Account to customers.
• Monitor outstanding invoices and follow up on payment status when required.
• Match and allocate customer payments to the correct invoices in QuickBooks.
• Investigate and follow up on unmatched, short, or unidentified payments.
• Maintain accurate records of customer accounts and payment transactions.
• Assist with accounts receivable, payment tracking, and basic reconciliations.
• Support month-end closing activities and prepare documents required by the Finance team.
• Assist with audit, reporting, and other finance-related requests.

Skills

Administrative support

Data entry

Email handling

Finance support

Accounts receivable

Month-end close support

Audit support

Education

Diploma or equivalent qualification in Accounting/Finance/Business Administration or related field

Tools

Microsoft Office

QuickBooks

Job description

Key Responsibilities

• Provide general administrative support to the team.

• Maintain proper filing of documents, records, invoices, delivery orders, and payment documents.

• Prepare and organize reports, correspondence, and other administrative documents.

• Coordinate with internal departments, customers, suppliers, and delivery teams when required.

• Assist with data entry and updating company records.

• Handle emails, phone calls, and general enquiries related to administrative and finance matters.

• Support the team with other ad hoc administrative duties as assigned.

Finance and Accounts Duties

• Process Delivery Orders for mass-market clients.

• Prepare and process invoices based on approved orders and delivery documents.

• Ensure that quantities, prices, customer details, and supporting documents are accurate before invoices are issued.

• Assist with daily invoicing and other routine finance-related work.

• Prepare and send Statements of Account to customers.

• Monitor outstanding invoices and follow up on payment status when required.

• Match and allocate customer payments to the correct invoices in QuickBooks.

• Investigate and follow up on unmatched, short, or unidentified payments.

• Maintain accurate records of customer accounts and payment transactions.

• Assist with accounts receivable, payment tracking, and basic reconciliations.

• Support month-end closing activities and prepare documents required by the Finance team.

• Assist with audit, reporting, and other finance-related requests.

Requirements

• Diploma or equivalent qualification in Accounting, Finance, Business Administration, or a related field.

• Previous experience in administration, invoicing, accounts receivable, or finance support is preferred.

• Proficient in Microsoft Office

• Experience using QuickBooks is an advantage.

• Basic knowledge of accounting and invoicing procedures.