Accounts Admin Assistant

TBS ENVIRONMENTAL SERVICES PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

TBS Environmental Services Pte. Ltd. is seeking a meticulous administrator to handle data entry, invoicing, weighbridge operations, and general admin support. You will ensure accurate records, timely billing, and clear communication with Mandarin-speaking associates.

The role requires proficiency in Word/Excel, English and Mandarin, and a willingness to work a 5.5-day week with occasional Saturdays. 2–3 years of experience preferred.

Qualifications

• Proficient in Microsoft Word & Excel.
• Good command of English (read and write).
• Able to communicate English & Mandarin for business with Mandarin-speaking associates.
• Organized and able to multitask.
• Team player with initiative and adaptability.
• Map reading knowledge is an added advantage.
• Minimum NITEC/HNITEC, Diploma or equivalent.
• 2–3 years' experience.
• 5.5-day work week; some Saturdays.
• 1-year contract with completion bonus.

Responsibilities

• Accurately enter data into accounting system and create invoices.
• Update supplier and customer information in the system.
• Generate customer invoices on schedule.
• Prepare monthly operational reports (tonnage, collection, etc.).
• Operate weighbridge; weigh vehicles and record weights.
• Handle incoming calls, emails, and enquiries professionally.
• Maintain documentation and filing of records.
• Provide general administrative and operational support.
• Perform ad-hoc duties as assigned by Management.

Skills

MS Word

MS Excel

English

Mandarin

Multitasking

Team player

Under pressure

Communication

Education

NITEC/HNITEC or Diploma

Job description

Job Highlights

• Great Learning and Development Opportunities
• Supportive Workplace Environment
• Teamwork Mindset

Job Description

• Accurately and promptly enter data into the accounting system, including the creation of invoices and updating supplier and customer information.
• Generate and issue customer invoices accurately and in a timely manner according to the established billing schedule.
• Prepare monthly operational reports, including tonnage reports, collection reports, and other relevant reports.
• Operate the weighbridge efficiently by ensuring vehicles are weighed promptly and all weight data is accurately recorded.
• Handle incoming phone calls, emails, and general enquiries professionally.
• Maintain proper documentation and filing of relevant records.
• Provide general administrative and operational support to the department.
• Perform any other ad-hoc duties or assignments as assigned by Management.

Job Requirements

• Proficient in Microsoft Word & Excel
• Good command of English (read and write)
• Able to communicate English & Mandarin in view of business communication with the Mandarin speaking associates
• Organized and able to multitask
• Team player
• Able to work under pressure with good adaptability and initiative
• Knowledge on local map reading will be an added advantage
• Minimum NITEC/ HNITEC, Diploma or equivalent
• Minimum 2-3 years' experience
• 5.5 days' work week with occasional work on Saturdays.
• 1 year contract with contract completion bonus