Accounts Admin Assistant

TEO BAK SOAH TRADING CO; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

TEO BAK SOAH TRADING CO in Singapore seeks a detail-oriented admin clerk to handle data entry, invoicing, and monthly reports. You will support weighbridge operations, respond to calls and emails, and maintain accurate records.

The role requires proficiency in Word and Excel, strong English, ability to communicate with Mandarin-speaking colleagues, and a proactive, team-focused attitude. 5.5-day week with contract completion bonus.

Qualifications

• Proficient in Microsoft Word and Excel.
• Good command of English in reading and writing.
• Able to communicate in English and Mandarin for business with associates.
• Organized and able to multitask in a fast-paced environment.
• Minimum 2–3 years of experience in related roles.
• 5.5 day workweek with Saturday occasional.
• 1 year contract with contract completion bonus.
• NITEC/HNITEC or Diploma or equivalent.

Responsibilities

• Data entry into accounting system; create invoices and update supplier/customer info.
• Generate and issue customer invoices per billing schedule.
• Prepare monthly reports, including tonnage and collection reports.
• Operate weighbridge; ensure weights recorded accurately.
• Handle phone, email, and general inquiries professionally.
• Maintain documentation and filing of records.
• Provide general administrative and operational support to department.
• Perform other ad-hoc duties as assigned by Management.

Skills

Word & Excel

English proficiency

English & Mandarin

Organizational skills

Team player

Work under pressure

Map reading

Education

NITEC/HNITEC or Diploma

Tools

Microsoft Word

Microsoft Excel

Job description

Job Highlights

• Great Learning and Development Opportunities
• Supportive Workplace Environment
• Teamwork Mindset

Job Description

• Accurately and promptly enter data into the accounting system, including the creation of invoices and updating supplier and customer information.
• Generate and issue customer invoices accurately and in a timely manner according to the established billing schedule.
• Prepare monthly operational reports, including tonnage reports, collection reports, and other relevant reports.
• Operate the weighbridge efficiently by ensuring vehicles are weighed promptly and all weight data is accurately recorded.
• Handle incoming phone calls, emails, and general enquiries professionally.
• Maintain proper documentation and filing of relevant records.
• Provide general administrative and operational support to the department.
• Perform any other ad-hoc duties or assignments as assigned by Management.

Job Requirements

• Proficient in Microsoft Word & Excel
• Good command of English (read and write)
• Able to communicate English & Mandarin in view of business communication with the Mandarin speaking associates
• Organized and able to multitask
• Team player
• Able to work under pressure with good adaptability and initiative
• Knowledge on local map reading will be an added advantage
• Minimum NITEC/ HNITEC, Diploma or equivalent
• Minimum 2-3 years' experience
• 5.5 days' work week with occasional work on Saturdays.
• 1 year contract with contract completion bonus