Accounts Admin Assistant

TBS Environmental Services; Singapore; On-site; SGD 22,000 - 33,000; Full time

Job summary

TBS Environmental Services in Singapore is seeking a detail-oriented Administrative Clerk to support finance and operations. The role involves data entry into the accounting system, invoicing customers, and generating monthly reports, as well as weighbridge operations and handling inquiries.

The ideal candidate will be proficient in Word and Excel, fluent in English with Mandarin for business communication, and capable of multitasking in a busy environment.

Qualifications

• Proficient in Microsoft Word and Excel.
• Strong command of English (read and write).
• Able to communicate English and Mandarin for business communication.
• Organized and able to multitask.
• Team player with the ability to work under pressure.
• Knowledge of local map reading is an advantage.
• Minimum NITEC/HNITEC, Diploma or equivalent.
• Minimum 2-3 years of experience.
• 5.5 days work week with occasional Saturdays.
• 1 year contract with contract completion bonus.

Responsibilities

• Accurately and promptly enter data into the accounting system, including the creation of invoices and updating supplier and customer information.
• Generate and issue customer invoices accurately and in a timely manner according to the established billing schedule.
• Prepare monthly operational reports, including tonnage reports, collection reports, and other relevant reports.
• Operate the weighbridge efficiently by ensuring vehicles are weighed promptly and all weight data is accurately recorded.
• Handle incoming phone calls, emails, and general enquiries professionally.
• Maintain proper documentation and filing of relevant records.
• Provide general administrative and operational support to the department.
• Perform any other ad-hoc duties or assignments as assigned by Management.

Skills

2-3 years experience

English & Mandarin communication

Organization & multitasking

Team player

Under pressure

Map reading knowledge

Education

NITEC / HNITEC / Diploma

Tools

Microsoft Word

Microsoft Excel

Job description

Job Highlights

• Great Learning and Development Opportunities
• Supportive Workplace Environment
• Teamwork Mindset

Job Description

• Accurately and promptly enter data into the accounting system, including the creation of invoices and updating supplier and customer information.
• Generate and issue customer invoices accurately and in a timely manner according to the established billing schedule.
• Prepare monthly operational reports, including tonnage reports, collection reports, and other relevant reports.
• Operate the weighbridge efficiently by ensuring vehicles are weighed promptly and all weight data is accurately recorded.
• Handle incoming phone calls, emails, and general enquiries professionally.
• Maintain proper documentation and filing of relevant records.
• Provide general administrative and operational support to the department.
• Perform any other ad-hoc duties or assignments as assigned by Management.

Job Requirements

• Proficient in Microsoft Word & Excel
• Good command of English (read and write)
• Able to communicate English & Mandarin in view of business communication with the Mandarin speaking associates
• Organized and able to multitask
• Team player
• Able to work under pressure with good adaptability and initiative
• Knowledge on local map reading will be an added advantage
• Minimum NITEC/ HNITEC, Diploma or equivalent
• Minimum 2-3 years’ experience
• 5.5 days’ work week with occasional work on Saturdays.
• 1 year contract with contract completion bonus