Accounts Admin Assistant

HAWK MARINE PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A marine services company located in Singapore seeks an Accounts and Administrative Assistant. The role includes managing accounts payable and receivable, preparing financial statements, and providing administrative support. Candidates should have a Diploma in Accounting or related fields with at least 2 years of experience. Strong communication and time management skills are essential. Proficiency in Microsoft Office and the ability to maintain confidentiality are also required.

Qualifications

• 2 years' work experience in a related field required.
• Basic knowledge of accounting principles and financial regulations.
• Proven experience in accounting or finance roles.

Responsibilities

• Assist in processing invoices and managing accounts payable and receivable.
• Prepare and reconcile financial statements, including bank reconciliations.
• Perform general administrative tasks such as filing and data entry.

Skills

Accounts payable/receivable management

Financial statement preparation

Excellent written and verbal communication

Time management

Proficiency in Microsoft Office Suite

Education

Diploma in Accounting, Business Administration, Hire Nitec, Nitec, or N' level Cert

Job description

PRINCIPAL ACCOUNTABILITIES

This role involves assisting with a variety of tasks such as handling accounts payable/receivable, maintaining financial records, preparing reports, and providing administrative support to the office.

JOB RESPONSIBILITIES

1. Accounts Responsibilities:
   • a) Assist in processing invoices and managing accounts payable and receivable.
   • b) Prepare and reconcile financial statements, including bank reconciliations.
   • c) Assist in preparing monthly, quarterly, and annual financial reports.
   • d) Maintain accurate financial records and filing systems.
   • e) Ensure timely payment of bills and assist with payroll processing.
   • f) Support the accounting team in managing budgets and forecasts.
   • g) Help with audit preparations, as required.
   • h) Enter Purchase Order in MYOB software.
2. Administrative Responsibilities:
   • a) Perform general administrative tasks such as filing, data entry, and maintaining office supplies.
   • b) Answer phone calls, direct inquiries, and handle customer or vendor communications.
   • c) Schedule meetings and coordinate office calendars.
   • d) Assist with organizing events and business travel arrangements.
   • e) Maintain office documentation, correspondence, and records.
   • f) Provide support for HR-related tasks, including employee onboarding and maintaining personnel records.

Required Qualifications

• a) Diploma in Accounting, Business Administration, Hire Nitec, Nitec or N' level Cert with 2 years' work experience in related field.
• b) Basic knowledge of accounting principles and financial regulations.
• c) Proven experience in accounting, finance, or administrative roles.
• d) Excellent written and verbal communication skills.
• e) A proactive attitude and ability to work independently as well as in a team environment.
• r Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general office software.
• g) Ability to maintain confidentiality and handle sensitive information appropriately.
• h) Strong time management skills and ability to work independently or as part of a team.