Account Assistant

Richbox Manufacturing (S) Pte. Ltd.; Singapore; On-site; SGD 3,000 - 4,200; Full time

Job summary

Richbox Manufacturing (S) Pte. Ltd. in Singapore is seeking an organized accounting administrator to manage end-to-end accounts receivable and payable processes. Responsibilities include invoicing, mailing DOs, payment tracking, bank reconciliations, and generating AR ageing reports.

The role requires meticulous documentation, GST reporting compliance, and timely communication with customers to ensure accurate cash flow and audit readiness.

Responsibilities

• 1. Issue invoices, Debit Notes (DNs) and Credit Notes (CNs).
• 2. Email invoices and Delivery Orders (DOs) to customers daily.
• 3. Follow up and obtain POs from customer. Upon receiving the PO, email the corresponding DO with the PO number.
• 4. Maintain proper filing of DOs, DNs, CNs, Delivery Notes and Collection Notes. Ensure all documents are scanned and saved in the relevant folders.
• 5. Post, print and file Receipt Vouchers (RVs) and payment/bank advices received from customers.
• 6. Monitor customer payments and follow up on outstanding and overdue payments.
• 7. Print daily bank transactions for debit card payments, salary and levy payments.
• 8. Print monthly bank transactions and bank reconciliation reports.
• 9. Email Statements of Account (SOA) and AR Ageing Reports to customers monthly.
• 10. Prepare monthly AR Ageing Reports for management.
• 11. Prepare monthly sales commission calculations.
• 12. Prepare sales analysis reports as requested by full set account.
• 13. Update SAESL PO records for annual rebate calculation.
• 14. Handle SSL-related documentation, including issuing DOs, invoices and COCs, preparing account/GST reports, emailing SOAs and maintaining proper filing.
• 15. Perform other accounting and administrative duties as assigned.

Job description

• 1.Issue invoices, Debit Notes (DNs) and Credit Notes (CNs).
• 2.Email invoices and Delivery Orders (DOs) to customers daily.
• 3.Follow up and obtain POs from customer. Upon receiving the PO, email the corresponding DO with the PO number.
• 4.Maintain proper filing of DOs, DNs, CNs, Delivery Notes and Collection Notes. Ensure all documents are scanned and saved in the relevant folders.
• 5.Post, print and file Receipt Vouchers (RVs) and payment/bank advices received from customers.
• 6.Monitor customer payments and follow up on outstanding and overdue payments.
• 7.Print daily bank transactions for debit card payments, salary and levy payments.
• 8.Print monthly bank transactions and bank reconciliation reports.
• 9. Email Statements of Account (SOA) and AR Ageing Reports to customers monthly.
• 10. Prepare monthly AR Ageing Reports for management.
• 11. Prepare monthly sales commission calculations.
• 12. Prepare sales analysis reports as requested by full set account.
• 13. Update SAESL PO records for annual rebate calculation.
• 14. Handle SSL-related documentation, including issuing DOs, invoices and COCs, preparing account/GST reports, emailing SOAs and maintaining proper filing.
• 15. Perform other accounting and administrative duties as assigned.