3 months contract ! Banquet Admin Coordinator

Swiss Club, Singapore; Singapore; On-site; SGD 26,000 - 42,000; Full time

Job summary

Swiss Club Singapore is seeking an Administrative/Coordination professional to support banquet operations. The role involves preparing BEOs, coordinating room setups, and maintaining event calendars and related records.

You will assist with billing, documentation, and tracking banquet equipment, while providing general support to the Banquet Manager and team.

Qualifications

• Min 1 year of administrative or coordination experience, preferably in hospitality, banqueting, F&B, events, or similar service environment.
• Strong administrative and organizational skills with attention to detail.
• Able to manage multiple events, schedules, documents, and deadlines in a fast-paced environment.
• Good communication and interpersonal skills, with the ability to coordinate across departments.
• Proficient in Microsoft Office and hotel/event management systems.

Responsibilities

• Prepare and distribute Banquet Event Orders (BEOs) and function sheets.
• Coordinate event requirements, room set-up and equipment with relevant departments.
• Maintain the banquet event calendar and function room schedule.
• Assist with event billing, reports and other administrative documents.
• Maintain proper filing of banquet records, contracts and event documents.
• Assist with tracking banquet equipment, linen, chinaware and other operating items.
• Provide general administrative support to the Banquet Manager and team.

Skills

Administrative coordination

Microsoft Office

Communication & interpersonal

Multi-event management

Independent & proactive

Tools

Microsoft Office Suite

Job description

Responsibilities

• Prepare and distribute Banquet Event Orders (BEOs) and function sheets.




• Coordinate event requirements, room set-up and equipment with relevant departments.




• Maintain the banquet event calendar and function room schedule.

• Assist with event billing, reports and other administrative documents.




• Maintain proper filing of banquet records, contracts and event documents.




• Assist with tracking banquet equipment, linen, chinaware and other operating items.

• Provide general administrative support to the Banquet Manager and team.

Job Requirement

• Min 1 year of administrative or coordination experience, preferably within hospitality, banqueting, F&B, events, or a similar service environment.




• Strong administrative and organizational skills with good attention to detail.




• Able to manage multiple events, schedules, documents, and deadlines in a fast-paced environment.




• Good communication and interpersonal skills, with the ability to coordinate effectively across different departments.




• Proficient in Microsoft Office, particularly Word, Excel, Outlook, and other relevant hotel or event management systems.

• A proactive team player who is able to work independently and follow up on outstanding matters.

• Flexible and willing to provide operational support during busy event periods when required.




• This is a 3-month contract till End Dec 2026