Banquet Administrator

THE FULLERTON HOTEL; Singapore; On-site; SGD 27,000 - 42,000; Full time

Job summary

The Fullerton Hotel in Singapore is seeking an Admin Clerk to support the Banquet team with clerical tasks and effective communication with internal and external contacts. The role covers a range of administrative duties for banquets and events, ensuring smooth operations.

Responsibilities include managing event signage, buffet tags, payroll-related tasks, answering calls and emails, distributing mail, coordinating meetings, and maintaining filing systems.

Responsibilities

• Carry out administrative and clerical functions to support the Banquet team, including written and telephone communications to internal and external contacts.
• Complete administrative duties related to the Banquet Operation, including event signage, buffet tags, event lists and payroll responsibilities.
• Answer telephone and email messages and respond accordingly.
• Prioritize and distribute incoming mails.
• Coordinate department meetings, record and distribute meeting minutes.
• File all pertinent correspondence in a timely manner.
• Maintain adequate inventory of office supplies.
• Assist with ordering products for events, maintaining par levels and inventory counts.
• Complete daily tie outs based on BEOs and event consumption.
• Keep BEO log book and calendar updated.
• Assist with staff scheduling to ensure efficient casual labor management.
• Perform all other duties assigned by the Manager.

Job description

• Carry out all administrative and clerical functions to support the Banquet team including but not limited to written and telephone communications to internal and external contacts
• Completing administrative duties related to the Banquet Operation, including event signage, buffet tags and event lists and payroll responsibilities
• Answer telephone and email messages and respond accordingly.
• Prioritizing and distributing incoming mails
• Coordination of department meetings, recording and distributing meeting minutes
• Filing of all pertinent correspondence in a timely manner.
• Maintain adequate inventory of office supplies.
• Assist with ordering products for events, maintaining par levels and inventory counts.
• Ability to complete daily tie outs based on BEO's and event consumption
• Assist in keeping BEO log book and calendar updated.
• Assist with staff scheduling to ensure efficient casual labor management
• Perform all other duties assigned by the Manager