1 year contract Senior Executive Assistant, HR Shared Services ($3,000/month) #HGNT

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 47,000 - 67,000; Full time

Job summary

Recruit Express Pte Ltd is hiring a Senior Executive Assistant, HR Shared Services on a 1-year contract to support a reputable healthcare client. The role focuses on data processing, documentation, and office operations within the HR Shared Services team.

Responsibilities include data entry for new hires, updating staff data in myHR, assisting transfers and contract extensions, maintaining strict data confidentiality, and providing overflow support during peak periods.

Qualifications

• Experience with SAP SuccessFactors.
• Ability to handle high-volume data with confidentiality.
• Proficient in Excel for large datasets, basic formulas and lookups.

Responsibilities

• Data Processing, Documentation & Filing: Perform data entry for new hires, update staff data in myHR, support transfers, re-designation and contract extensions, assist offboarding, ensure filings per SLAs.
• Operational & Team Support: Provide support to Onboarding and In Service teams during peaks, grant SharePoint access, cover colleagues on leave, undertake ad-hoc duties.

Tools

SAP SuccessFactors

Microsoft Excel

Job description

We are hiring a 1 year contract Senior Executive Assistant, HR Shared Services to be outsourced to our client from a reputable healthcare organization.

Job Responsibilities

1. Data Processing, Documentation & Filing

• Perform data entry for new hires, ensuring all mandatory fields and documents are accurately completed.
• Assist the In Service team in updating staff data in myHR, including transfers, re-designation and contract extensions.
• Support offboarding data updates for resignees.
• Ensure all related documentation is properly filed according to Service Level Agreements (SLAs).

2. Operational & Team Support

• Provide support to both the Onboarding and In Service teams during operational peaks.
• Help grant SharePoint access to users as required.
• Cover duties for colleagues who are on leave to ensure continuity of operations.
• Undertake any other ad-hoc duties as assigned by the supervisor.

Requirements

• Must have prior experience with SAP SuccessFactors.
• Strong ability to manage high-volume activities while maintaining strict data confidentiality.
• Able to work under tight timelines and adapt quickly to changing priorities.
• IT-savvy, with proficiency in Microsoft Excel, including handling large datasets, basic formulas and lookups.
• Location: One-North