HR Executive Assistant (Healthcare, Onboarding Shared Service) – One North ~

PERSOL; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking a Senior Executive Assistant to support the HR Shared Services – Data Management Team. The role focuses on accurate HR data management in myHR and related systems, across onboarding and in-service functions.

You will handle data entry for new hires, updates to staff data, and offboarding records, while ensuring SLAs are met. Proactivity and IT-savvy data handling are essential in this 12-month role based at One North, Singapore.

Qualifications

• Ability to manage large volumes of HR data with strict confidentiality.
• Capable of meeting tight timelines and adapting to priorities.
• Proficient with Microsoft Excel for data manipulation and analysis.
• Organized, proactive, and detail-oriented in data handling.

Responsibilities

• Perform data entry for new hires with all mandatory fields and documents.
• Assist In Service team updating staff data in myHR (Transfers, Re-designation, Contract extension).
• Support offboarding data updates for resignees.
• Ensure related documentation is filed according to SLAs.
• Provide support to Onboarding and In Service teams during peak periods.
• Help grant SharePoint access to users as required.
• Cover duties for colleagues on leave to ensure continuity.
• Undertake any other ad hoc duties as assigned by the supervisor.

Skills

High-volume data handling

Data confidentiality

Time management

IT savvy

Tools

Microsoft Excel

Job description

Healthcare Industry

Duration: 12 months Extendable/Convertible

Working Location: One North (Walking distance from MRT)

Working hours: 08.30am – 6.00pm (Monday to Thursday), 08.30am – 5.30pm (Friday)

About the role

The Senior Executive Assistant will support the HR Shared Services – Data Management Team across both the Onboarding and In Service functions. The role is critical in ensuring the accuracy, completeness, and timeliness of HR data in myHR and related systems.

Key responsibilities

• Perform data entry for new hires, ensuring all mandatory fields and documents are accurately completed

• Assist the In Service team in updating staff data in myHR (e.g., Transfers, Re-designation, Contract extension etc.)

• Support offboarding data updates for resignees

• Ensure all related documentation is properly filed according to Service Level Agreements (SLAs)

• Provide support to both the Onboarding and In Service teams during operational peaks

• Help grant SharePoint access to users as required

• Cover duties for colleagues who are on leave to ensure continuity of operations

• Undertake any other ad hoc duties as assigned by the supervisor

About you

• Strong ability to manage high volume activities while maintaining strict data confidentiality

• Able to work under tight timelines and adapt quickly to changing priorities

• IT savvy with proficiency in Microsoft Excel (e.g., handling large datasets, basic formulas, lookups)

• Organized, meticulous, and proactive in identifying and resolving data related issues

Contact number: 81•• •194

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PERSOL Singapore Pte Ltd • UEN No. 200007268E• EA License No. 01C4394• Reg. • R1981246 • Bertram Lee Kian Hui

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