HR Assistant for Shared Services (1 year contract) #HBY

Recruit Express Pte Ltd.; Singapore; On-site; SGD 32,000 - 46,000; Full time

Job summary

Recruit Express Pte Ltd in Singapore is hiring an HR Assistant for Shared Services on a 1-year contract. You will manage end-to-end offboarding, process separations in HR systems, and prepare resignation acknowledgements and clearance documents.

The role requires a diploma in HRM or related field, familiarity with HRIS systems such as SAP SuccessFactors, and strong administrative and communication skills. You will coordinate with Payroll, IT and Finance, and maintain accurate employee records.

Qualifications

• Diploma in HRM/Business Admin or related field.
• Experience in HR operations and offboarding is preferred.
• Strong administrative and coordination skills.
• Excellent verbal and written communication.

Responsibilities

• Manage end-to-end employee offboarding processes, including resignations, retirements, contract expiry and other employee exits.
• Process employee separation transactions accurately in HR systems within required timelines.
• Prepare and manage HR documents such as resignation acknowledgements, exit letters and clearance documents.
• Coordinate clearance processes with Payroll, Finance, IT, Security and the respective institutions.
• Ensure employee records and HR systems are updated accurately.
• Monitor outstanding offboarding cases and follow up with relevant stakeholders.
• Respond to employee and stakeholder enquiries professionally and timely.
• Maintain proper documentation and records for completed cases.
• Ensure all processes comply with HR policies, procedures and service standards.
• Escalate more complex cases to the relevant parties when necessary.

Skills

HR operations

Offboarding coordination

Documentation and records

Stakeholder communication

Education

Diploma in Human Resource Management / Business Administration

Tools

Microsoft Office

SAP SuccessFactors / HRIS

Job description

HR Assistant for Shared Services (1 year contract) #HBY

We are hiring under Recruit Express headcount and you will be deployed to:

Job Responsibilities:

• Manage end-to-end employee offboarding processes, including resignations, retirements, contract expiry and other employee exits.
• Process employee separation transactions accurately in HR systems within the required timelines.
• Prepare and manage HR documents such as resignation acknowledgements, exit letters and clearance documents.
• Coordinate clearance processes with departments such as Payroll, Finance, IT, Security and the respective institutions.
• Ensure employee records and HR systems are updated accurately.
• Monitor outstanding offboarding cases and follow up with relevant stakeholders.
• Respond to employee and stakeholder enquiries professionally and provide timely assistance.
• Maintain proper documentation and records for completed cases.
• Ensure all processes comply with HR policies, procedures and service standards.
• Escalate more complex cases to the relevant parties when necessary.

Requirements:

• Minimum Diploma in Human Resource Management, Business Administration or a related discipline.
• HR experience will be beneficial, particularly in HR operations, HR administration or HR shared services.
• Experience in employee lifecycle administration or offboarding processes is an advantage.
• Proficient in Microsoft Office applications.
• Experience with SAP SuccessFactors or other HRIS systems is preferred.
• Strong administrative and coordination skills.
• Meticulous and detail-oriented, with the ability to manage a high volume of transactions.
• Good verbal and written communication skills.
• Customer-focused, responsible and able to work well with different stakeholders.
• Able to work independently while also being a good team player.

Outsourcing Team

Recruit Express Pte Ltd (EA No. 99C4599)