Sr Associate Executive, 1 year temp

National Healthcare Group Corporate Office (HQ); Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

National Healthcare Group Corporate Office (HQ) is seeking a Senior Executive Assistant within Group HR Shared Services for a 12-month contract. The role offers flexible HR operations support across onboarding, in-service, and offboarding processes, ensuring timely, accurate, and compliant HR transactions while delivering a positive employee experience.

The incumbent will handle contracts, pre-employment checks, pass administration, and records maintenance, with opportunities to contribute to

Qualifications

• Diploma in HRM/Business Admin or related discipline.
• Prior HR administration/HR ops/shared services/customer service experience preferred; fresh grads welcome.

Responsibilities

• Serve as first point of contact for HR enquiries and process HR transactions within SLA.
• Maintain accurate employee records and ensure data compliance.
• Assist Pre & Onboarding: prepare contracts, coordinate screenings, manage work pass admin and onboarding activities.
• Handle In-Service operations: data maintenance, probation/contract renewal, licenses and employment certifications.
• Support Offboarding: resignation, clearance, and exit documentation; coordinate separations.
• Contribute to continuous improvement and cover HRSS functions as needed.

Skills

Microsoft Office

SuccessFactors

Education

Diploma in Human Resource Management/Business Administration

Tools

SuccessFactors

Job description

Senior Executive Assistant, Group HR Shared Services (HRSS) – 12 months contract

About Us

We are a dedicated healthcare provider committed to delivering high-quality, patient-centered care. Our team of professionals works collaboratively to ensure operational excellence and compassionate service.

Job Summary

The Senior Executive Assistant serves as a Flexible HR Operations Resource within HRSS, providing operational support across Pre & On-Boarding, In-Service and Offboarding functions. The incumbent may be assigned to different HRSS portfolios based on operational priorities, service demands and workforce requirements, ensuring timely, accurate and compliant processing of HR transactions while delivering a positive employee experience. The role provides opportunities to develop broad exposure across the employee lifecycle and contribute to continuous improvement initiatives within HR Shared Services.

Key Responsibilities

HR Operations & Service Delivery

• Serve as first point of contact for HR enquiries
• Process HR transactions within SLA
• Maintainaccurateemployee records and compliance
• Provide timely and professional support to employees and HR stakeholders through shared service channels

Pre & Onboarding Operations

• Preparation of employment contracts and appointment letters
• Coordination of medical screening and pre-employment checks
• Creation and maintenance of employee records
• Work pass administration and coordination with relevant agencies
• Facilitation of onboarding activities.

In-Service Operations

• Employee data maintenance
• Probation confirmation administration
• Contract renewal processing
• Professional License administration
• Employment certification support

Offboarding Operations

• Support resignation, clearance and exit documentation processes
• Coordinate employee separation activities with relevant stakeholders
• Process employee record updates and work pass cancellations where applicable
• Ensure timely completion of offboarding transactions and documentation

Continuous Improvement & Operational Support

• Support projects, SOP updates and provide coverage across HRSS functions.

Qualifications & Experience

• Education: Diploma in Human Resource Management, BusinessAdministrationor related discipline
• PriorHR administration, HR operations, sharedservicesor customer service experience preferred. Fresh graduateswelcome.

Skills & Knowledge:

• Microsoft Officeproficiency; SuccessFactors experienceadvantageous.

Core Competencies & Personal Attributes

• Customer-centric mindset
• Collaboration and teamwork
• Adaptability and resilience
• Attention to detail
• Integrity and professionalism