Executive Assistant to CEO — Strategic, Discreet Support

Videberg Kraft AB; Stockholms kommun; On-site; SEK 650,000 - 800,000; Full time

Benefits offered by this job

Close to CEO

Collaborative environment

Structure from start

Major industrial initiative

Job summary

Videberg Kraft AB is seeking an experienced Executive Assistant to support the CEO and Deputy CEO, acting as a key link to the leadership team and board. This senior role requires confidence, discretion and strong organisational skills to ensure day-to-day operations run smoothly.

You will manage calendars, coordinate meetings, travel, and communications, while building structure and proactive processes as the company grows in its significant nuclear initiative in Sweden.

Qualifications

• Several years of experience as a senior Executive Assistant, preferably supporting a CEO or Deputy CEO.
• Experience coordinating senior-level meetings, including leadership team and board meetings.
• Experience managing complex calendars, inboxes, travel and administrative follow-up.
• Experience handling sensitive information with a high level of discretion and professionalism.
• Strong proficiency in Microsoft 365, especially Outlook, Teams, Word and PowerPoint.
• Excellent written and verbal communication in Swedish and English.

Responsibilities

• Keep track of priorities and follow-up actions for the CEO and Deputy CEO, ensuring timely preparation and coordination.
• Prepare leadership team and board meetings, including agendas, materials and practical details.
• Capture notes and ensure actions are followed up after meetings.
• Anticipate needs, identify what requires attention and take ownership to prevent blockers.
• Coordinate contact with internal and external stakeholders on behalf of the executives with discretion.
• Manage the executives’ calendars and inboxes, prioritizing and focusing on key priorities.
• Coordinate travel, logistics and related administration, including expense reports.
• Continuously improve routines and workflows to create structure and momentum as the organisation grows.

Skills

Senior EA experience

Meeting coordination

Calendar management

Discretion

MS 365 proficiency

Swedish-English bilingual

Tools

Microsoft 365

Job description

Videberg Kraft AB is seeking an experienced Executive Assistant to support the CEO and Deputy CEO, acting as a key link to the leadership team and board. This senior role requires confidence, discretion and strong organisational skills to ensure day-to-day operations run smoothly.

You will manage calendars, coordinate meetings, travel, and communications, while building structure and proactive processes as the company grows in its significant nuclear initiative in Sweden.