Executive Assistant

Ab Electrolux; Stockholms kommun; Hybrid; SEK 725,400 - 1,004,400; Full time

Job summary

Electrolux Group seeks an experienced Executive Assistant to proactively provide high-level administrative support to two C-level executives. This full-time role based at Kungsholmen in Stockholm will involve handling the calendar, emails, travel, and confidential information.

The position offers 20% workplace flexibility within a dynamic international team where English is the primary language. You'll interact with senior executives globally, contribute to efficiency, and be the first point of

Qualifications

• Proven experience from a multinational business company as a Senior Executive Assistant with solid experience in supporting senior executive management.
• Ability to work independently and handle multiple tasks simultaneously.
• Excellent planning and organizing skills, attention to detail.
• Experience in managing highly confidential information professionally.
• Good knowledge of Microsoft Office 365.
• Strong communication and interpersonal skills.
• Fluent in English; intermediate Swedish is a plus.

Responsibilities

• Schedule management: coordinate and maintain the executive’s calendar, schedule meetings, and organize events.
• Communication handling: review, prioritize, and respond to emails; liaise with stakeholders.
• Travel arrangements: plan and book travel, accommodations, and expenses.
• High-level administrative support: approvals of SAP invoices, Concur expense reports, IT requests.
• Meeting support: coordinate logistics for meetings, video conferences, and events.
• Interface with group management and external stakeholders' assistants.

Skills

Fluent English

Stakeholder management

Independent work

Cross collaboration

Communication skills

Discretion & confidentiality

Tools

Microsoft Office 365

Job description

Job Description

At Electrolux, as a leading global appliance company, we strive every day to shape living for the better for our consumers, our people and our planet. We share ideas and collaborate so that together, we can develop solutions that deliver enjoyable and sustainable living.

Come join us as you are. We believe diverse perspectives make us stronger and more innovative. In our global community of people from 100+ countries, we listen to each other, actively contribute and grow together.

Join us in our exciting quest to build the future home!

About the role:

Electrolux Group seeks an experienced Executive Assistant to proactively provide high-level administrative support to two C-level executives.

This is a critical role, and you will often be the first point of contact with people from inside and outside the organization. You will contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried out timely and efficiently. The work is highly collaborative and entails interacting with Senior Executives around the globe.

This role requires high discretion and confidentiality as you will have detailed knowledge of the organization's operations, procedures, and people.

Where you'll be:

This is a full-time position, based at Kungsholmen in Stockholm, Sweden.

We work with 20% work‑place flexibility, fostering collaboration and a strong team spirit at our Global Headquarters.

We are 60+ nationalities under the same roof and we enjoy the look and feel of the office! You will be part of a dynamic international team where English is the natural language.

Key responsibilities:

• Schedule management: proactively coordinate and maintain the executive’s calendar, schedule meetings, and organize events
• Communication handling: review, prioritize, and respond to emails; act as liaison between the executive and internal/external stakeholders
• Travel arrangements: plan and book travel, accommodations, and handle travel-related expenses
• High-level administrative support: provide support such as approvals of SAP invoices, Concur expense reports, IT requests
• Meeting support: coordinate and deliver logistics for meetings, video conferences, gatherings, events etc.
• Interface with group management: communicate, collaborate and coordinate with group management executive assistants
• Interface with external stakeholders and their executive assistants (communication, coordination of meetings and travel etc.)

About you:

• Proactive & Solutions-Oriented: you anticipate issues before they arise and take initiative to address them
• Adaptable & Resilient: you adjust to changing circumstances and handle unexpected challenges with ease
• Stakeholder Management: manages stakeholder relationships effectively
• Relationship: you show the ability to build strong, trust-based relationships and foster a collaborative team environment.
• Cross Collaboration & Networking: you collaborate with other executive assistants across our business and thereby make information flow easily while not compromising on discretion and confidentiality.
• Continuous learning: you seek opportunities for professional development to stay updated with technology and best practices

Requirements:

• Proven experience from a multinational business company as a Senior Executive Assistant with solid experience in supporting senior executive management
• Ability to work independently and handle multiple tasks simultaneously
• Excellent planning and organizing skills, attention to detail
• Experience in managing highly confidential information professionally
• Good knowledge of Microsoft Office 365
• Strong communication and interpersonal skills
• Fluent in English, both verbal and written. Intermediate Swedish is nice to have

As an Electrolux Group employee, we will continuously invest in you and your development. There are no barriers to where your career could take you.