Executive Assistant & Office Manager, Sweden

LevelUP HCS; Stockholms län; On-site; SEK 600,000 - 800,000; Full time

Job summary

LevelUP HCS is seeking an experienced Executive Assistant & Office Manager in Sweden to support the Senior Country Manager and oversee the day-to-day operations of a new branch. This role blends high-level administrative duties with proactive office management in a fast-paced, international setting.

You will coordinate meetings, travel, budgeting, vendor management and HR onboarding, while maintaining confidential information with discretion and ensuring a smooth, compliant office environment.

Qualifications

• Experience providing executive support in a fast-paced corporate setting.
• Proven office management experience in a multinational environment.
• Strong diary management and travel coordination abilities.
• Ability to manage budgets, vendors and onboarding processes.
• Excellent written and spoken English; Swedish fluency is a plus.

Responsibilities

• Provide comprehensive administrative support to the Senior Country Manager.
• Oversee day-to-day branch office operations and facilities.
• Coordinate meetings, travel, visas and timekeeping for executives.
• Process expenses, reports and KPI data for leadership review.
• Support events, vendor relations and office budgeting activities.

Skills

Executive support

Office management

Diary management

Travel coordination

Budget tracking

Vendor management

Fluent English

Swedish language

Discretion

Tools

Word

Excel

PowerPoint

Job description

LevelUP HCS is seeking an experienced Executive Assistant & Office Manager in Sweden to support the Senior Country Manager and oversee the day-to-day operations of a new branch. This role blends high-level administrative duties with proactive office management in a fast-paced, international setting.

You will coordinate meetings, travel, budgeting, vendor management and HR onboarding, while maintaining confidential information with discretion and ensuring a smooth, compliant office environment.