Executive Assistant to CEO — Fast-Paced Fintech

Zaver; Stockholms kommun; On-site; SEK 540,000 - 760,000; Full time

Job summary

Zaver is seeking an Executive Assistant to the CEO in Stockholm. You will act as the operational backbone of the CEO’s office, ensuring efficient time use, discretion, and coordination with the leadership team, board, and partners.

In this fast-growing fintech environment, you will anticipate needs, manage complex schedules, and drive strategic initiatives from the CEO’s office, enabling the leadership to focus on high-impact decisions.

Qualifications

• Exceptional organizational and time management skills.
• Excellent written and verbal communication in English and Swedish.
• High level of integrity, discretion, and professionalism with sensitive information.
• Proactive, solution-oriented mindset and ownership of tasks.
• Proficiency with Google Workspace and collaboration tools.

Responsibilities

• Own the CEO’s calendar end-to-end, prioritizing ruthlessly and allocating time efficiently.
• Manage the CEO’s inbox, triaging, drafting responses, and ensuring important messages are not missed.
• Plan and coordinate travel, logistics, itineraries, and expenses for business and personal life.
• Prepare agendas and follow-ups for leadership meetings, board meetings, and investor interactions.
• Coordinate company-wide events, off-sites, and leadership gatherings.
• Act as a discreet point of contact for internal and external stakeholders on behalf of the CEO.
• Support internal planning processes and drive ad hoc projects from the CEO’s office.
• Continuously improve administrative workflows to boost leadership effectiveness.
• Be available beyond 9-5 to support the CEO as needed.
• Based in Stockholm and able to start soon.

Skills

Organizational skills

Time management

Communication skills

Discretion and professionalism

Proactive mindset

Stakeholder coordination

Tools

Google Workspace

Slack

Job description

Zaver is seeking an Executive Assistant to the CEO in Stockholm. You will act as the operational backbone of the CEO’s office, ensuring efficient time use, discretion, and coordination with the leadership team, board, and partners.

In this fast-growing fintech environment, you will anticipate needs, manage complex schedules, and drive strategic initiatives from the CEO’s office, enabling the leadership to focus on high-impact decisions.