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Work Location: KSA > Jubail

An exciting opportunity is available forSecretary IV, IT, based inJubail and will report directly toChief Information Officer within the function of EBS.

Job purpose:

Provides high level Administrative Support to the line manager Chief Information Officer by managing documentation, handling appointments and meeting, preparing statistical reports, controlling confidential data/information and ensuring smooth operations at the management level, based on Trust, Integrity and Accountability .

Qualification and Requirements:

• Relevant Diploma or Bachelor’s Degree with two years of related experience
• Knowledge and experience of relevant software applications - spreadsheets, word processing, and database management
• Knowledge of administrative and clerical procedures
• Knowledge of business principles, protocols & etiquette

Position Responsibilities:

• Prepare correspondence, reports, and materials for publications and presentations.
• Prepare and maintain expense report.
• Create, transcribe, and distribute meeting agendas and minutes.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Setup superior’s travel arrangements
• Setup accommodation and entertainment arrangements for company visitors.
• Setup and coordinate meetings and conferences.
• Arrange and confirm appointments.
• Handle and collate incoming information / communication.
• Answer telephones and handle queries in appropriate manner.
• Communicate verbally and in writing to answer inquiries and provide information.
• Coordinate the flow of information both internally and externally.
• Meet and greet clients and visitors.
• Implement and maintain office systems.
• Set up and maintain filing systems & work procedures.
• Operate & maintain office equipment.
• Organize usage of common office resources such as Conference Room etc
• Maintain required level of office supplies viz. printed items, stationery, consumables.
• Perform other related duties or assignments as directed in order to ensure achievement of desired requests.

Skills:

• Proficient in spelling, punctuation, grammar, and other English language skills
• Ability to produce correspondence and documents.
• Ability to handle multiple information and communications.
• Proficiency in fast & accurate typing
• Verbal and written communication skills
• Confidentiality
• Planning and organizing
• Time management
• Interpersonal skills

Job Segment: Secretary, Administrative Assistant, Clerical, Database, Administrative, Technology