Secretary IV, IT Job

Tasnee; Al Jubayl; On-site; SAR 30,000 - 45,000; Full time

Job summary

A leading company in Jubail is seeking a Secretary IV for the IT department. This role involves providing high-level administrative support to the Chief Information Officer, managing documentation, and ensuring smooth operations. The ideal candidate should have a relevant degree and experience in administrative tasks, with strong communication and organizational skills.

Qualifications

• Two years of related experience required.
• Knowledge of relevant software applications.

Responsibilities

• Manage documentation and appointments for the CIO.
• Prepare correspondence, reports, and meeting materials.
• Handle general clerical duties and office systems.

Skills

English Language Skills

Typing

Communication

Confidentiality

Planning and Organizing

Time Management

Interpersonal Skills

Education

Relevant Diploma or Bachelor’s Degree

Job description

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Secretary IV, IT Job

Work Location: KSA > Jubail

An exciting opportunity is available forSecretary IV, IT, based inJubail and will report directly toChief Information Officer within the function of EBS.

Job purpose:

Provides high level Administrative Support to the line manager Chief Information Officer by managing documentation, handling appointments and meeting, preparing statistical reports, controlling confidential data/information and ensuring smooth operations at the management level, based on Trust, Integrity and Accountability .

Qualification and Requirements:

• Relevant Diploma or Bachelor’s Degree with two years of related experience
• Knowledge and experience of relevant software applications - spreadsheets, word processing, and database management
• Knowledge of administrative and clerical procedures
• Knowledge of business principles, protocols & etiquette

Position Responsibilities:

• Prepare correspondence, reports, and materials for publications and presentations.
• Prepare and maintain expense report.
• Create, transcribe, and distribute meeting agendas and minutes.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Setup superior’s travel arrangements
• Setup accommodation and entertainment arrangements for company visitors.
• Setup and coordinate meetings and conferences.
• Arrange and confirm appointments.
• Handle and collate incoming information / communication.
• Answer telephones and handle queries in appropriate manner.
• Communicate verbally and in writing to answer inquiries and provide information.
• Coordinate the flow of information both internally and externally.
• Meet and greet clients and visitors.
• Implement and maintain office systems.
• Set up and maintain filing systems & work procedures.
• Operate & maintain office equipment.
• Organize usage of common office resources such as Conference Room etc
• Maintain required level of office supplies viz. printed items, stationery, consumables.
• Perform other related duties or assignments as directed in order to ensure achievement of desired requests.

Skills:

• Proficient in spelling, punctuation, grammar, and other English language skills
• Ability to produce correspondence and documents.
• Ability to handle multiple information and communications.
• Proficiency in fast & accurate typing
• Verbal and written communication skills
• Confidentiality
• Planning and organizing
• Time management
• Interpersonal skills

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