Vendor Registration & Tendering Officer

Client of Taj HR; Eastern Province; On-site; SAR 89,280 - 167,400; Full time

Job summary

Client of Taj HR is seeking a Vendor Registration & Tendering Officer in Saudi Arabia to manage vendor registrations, prequalification submissions, document control, compliance, and tendering activities. The role focuses on ensuring the company is registered, compliant, and eligible to participate in tenders with major Saudi clients across Oil & Gas, EPC, Civil Construction, and Government entities.

The officer will maintain portal credentials, prepare technical bids, review RFQs, and coordinate

Qualifications

• Minimum 3 to 5 years of experience in Saudi Arabia in vendor registration and tendering roles.
• Mandatory experience in overseas recruitment, manpower supply, heavy equipment rental, or material supply.
• Strong knowledge of Saudi procurement systems and portals (Etimad, Aramco SAP Ariba, NEOM, RC, Ma'aden, SEC, SWCC).
• Education: Bachelor's degree in Business Administration, Supply Chain, Engineering, or related field
• Excellent written and spoken English; Arabic language skills are a strong advantage

Responsibilities

• Vendor registrations and portal management to maintain registrations and compliance.
• Prepare comprehensive tender documents and coordinate with finance for bids.
• Ensure documents meet Saudi regulatory and client requirements and maintain audit-ready records.
• Coordinate with internal teams to ensure accurate submissions and respond to clarifications.

Skills

Vendor registration

Tendering

Documentation management

Portal management

Compliance

English communication

Arabic language

Education

Bachelor's degree

Tools

Etimad portal

SAP Ariba

NEOM portal

Job description

Job Announcement Vendor Registration amp Tendering Officer

A premier contracting organization operating under an established international group founded in 1977. The group provides comprehensive services across General Contracting Heavy Equipment Rental Local Staffing amp Outsourcing Overseas Recruitment Project Support and Oilfield Supplies

Role Summary

The Vendor Registration amp Tendering Officer will be responsible for managing all vendor registrations prequalification submissions document control compliance and tendering activities The primary objective is to ensure the company is fully registered compliant and eligible to participate in tenders with major Saudi clients across Oil amp Gas EPC Civil Construction Facilities Management Industrial Services and Government entities

Key Responsibilities

Vendor Registration amp Portal Management

• Complete and maintain vendor registrations with major Saudi clients e.g. Saudi Aramco SABIC Ma aden SWCC SEC NEOM Royal Commission PIF entities EPC contractors Etimad SAP Ariba SupplHi Achilles
• Upload and update company documents including CR Chamber Zakat GOSI Saudization certificates financials equipment lists HSE QA manuals and project references
• Track renewal dates compliance requirements portal updates and maintain a master database of portal credentials and statuses

Tendering amp Bidding

• Review tender invitations and RFQs related to overseas recruitment supplementary manpower supply heavy equipment rental and material supply
• Prepare comprehensive technical bid documents company profile capability lists equipment fleet details HSE QA certifications past performance
• Coordinate with finance to prepare commercial bids pricing sheets BOQs manpower rates and equipment rental rates

Compliance Documentation amp Client Coordination

• Ensure all company documents meet Saudi regulatory and client-specific compliance standards
• Communicate directly with client procurement and vendor management departments to respond to clarifications and follow up on prequalification results
• Coordinate internally with Business Development HR Recruitment Manpower Operations and Heavy Equipment teams to ensure accurate submissions and maintain audit-ready digital records

Requirements & Qualifications

• Minimum 3 to 5 years of experience in Saudi Arabia specifically in vendor registration and tendering roles
• Mandatory experience in overseas recruitment, manpower supply, heavy equipment rental, or material supply
• Portal & System Expertise: Strong knowledge of Saudi procurement systems and portals (Etimad, Aramco SAP Ariba, NEOM, RC, Ma'aden, SEC, SWCC, etc.)
• Education: Bachelor's degree in Business Administration, Supply Chain, Engineering, or a related field
• Language & Communication: Excellent written and spoken English communication skills (Arabic language skills are a strong advantage)
• Core Competencies: Exceptional documentation management, high attention to detail, ability to handle tight deadlines, and strong multi-tasking abilities