Strategic Executive Assistant to the CEO

Madar; Riyad Al Khabra; On-site; SAR 90,000 - 130,000; Full time

Job summary

Madar is a leading Saudi digital logistics platform seeking an Executive Secretary to the CEO. The role provides high-level administrative support, manages the CEO’s day-to-day schedule, meetings, correspondence, and executive commitments, while ensuring follow-up on key decisions and assignments.

The Executive Secretary will coordinate with executives, stakeholders, and external parties, prepare reports and presentations, and facilitate smooth communication across the organization in a

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or related field.
• 3–5 years of relevant experience in Executive Assistance, Executive Secretary, Personal Assistant, or similar role.
• Previous experience supporting a CEO, C-Level Executive, or senior management is highly preferred.
• Excellent written and verbal communication skills in English and Arabic.
• Strong organizational and time-management skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• CEO Office Management: Manage and organize the CEO’s calendar, appointments, and meetings; coordinate with executives and external parties; organize visits and meetings; align schedule with priorities.
• Meetings & Follow-Up: Schedule meetings, prepare agendas, take minutes, and track action items; provide regular updates to the CEO.
• Correspondence & Communication: Manage emails and correspondence; draft official letters and emails; handle confidential information with discretion.

Skills

Communication skills

Time management

MS Office

English & Arabic proficiency

Education

Bachelor’s degree in Business Administration, Management, Communications, or related field

Tools

Outlook

Word

Excel

PowerPoint

Job description

Madar is a leading Saudi digital logistics platform seeking an Executive Secretary to the CEO. The role provides high-level administrative support, manages the CEO’s day-to-day schedule, meetings, correspondence, and executive commitments, while ensuring follow-up on key decisions and assignments.

The Executive Secretary will coordinate with executives, stakeholders, and external parties, prepare reports and presentations, and facilitate smooth communication across the organization in a