Sporting Director s Office Administrator

Al Qadisiyah; Eastern Province; On-site; SAR 89,000 - 145,000; Full time

Job summary

Al Qadisiyah is seeking an experienced executive assistant to support the Sporting Director, manage schedules, meetings, and travel logistics, and assist with HR and finance administration.

The role requires strong organisational and communication skills, a proactive approach, and the ability to work in a fast-paced football environment in the Middle East.

Qualifications

• Experience in executive-level administrative support, preferably in sports or a high-performance environment.
• Strong organisational and communication skills with attention to detail.
• Agile and adaptable with the ability to work under pressure in a fast-paced football environment.
• Proficiency in Microsoft Office, Google Suite, and project management tools.
• Ability to handle sensitive football-related information with professionalism.
• Passion for football and an understanding of the operational dynamics of a high-level professional Football Club.
• Experience in working closely with executives, managers, or senior technical staff.
• Ability to plan and execute meetings and complex travel logistics efficiently.
• Experience within a professional club in the Middle East.
• Multilingual skills, particularly English, Spanish and Arabic.

Responsibilities

• Administrative and Clerical Support
• Assist the Sporting Director's Office Manager with managing schedules, meetings, and travel logistics
• Handle document filing, record-keeping, and data entry for staff contracts, reports and meeting records
• Maintain and update databases related to all first-team staff and service level agreements
• Serve as a point of contact for internal departments needing basic assistance from the Sporting Director's Office
• Serve as a point of contact for staff professional development requests and track and record all requests, attendance and certifications
• Manage routine email correspondence and inquiries
• Provide support to arrange meetings, agendas, take minutes, and distribute meeting summaries and actions
• Maintain and update the Sporting Director's office calendar
• Assist in tracking expenses, purchasing, processing invoices, and ensuring all financial, procurement, and HR processes are carried out in a timely manner
• Ensure financial procurement and HR documents reports are properly signed, recorded, and tracked over time
• Ensure the Sporting Directors office is always organised and professional
• Maintain office supplies, ensuring smooth daily operations
• Assist in IT support requests and equipment management
• Deputise for the Sporting Director's Office Manager as and when needs
• Ensure all continuous professional development and training courses are up to date and the minimum professional standards of the role are met
• Any other duties as requested by the line manager or Sporting Director

Skills

Executive support

Organisational skills

Communication skills

Microsoft Office

Google Suite

Project management tools

Football knowledge

Travel logistics

Multilingual

Discretion handling information

Education

Bachelor's degree in Sports Management / Business Administration

Level 3 (A Level) or equivalent

Job description

To ensure the smooth operation of the Sporting Director s office by maintaining records, coordinating meetings and travel logistics, and assisting with HR and finance administrative tasks.

Job Responsibilities

• Administrative and Clerical Support
• Assist the Sporting Director s Office Manager with managing schedules, meetings, and travel logistics
• Handle document filing, record-keeping, and data entry for staff contracts, reports and meeting records
• Maintain and update databases related to all first-team staff and service level agreements
• Serve as a point of contact for internal departments needing basic assistance from the Sporting Director s Office
• Serve as a point of contact for staff professional development requests and track and record all requests, attendance and certifications
• Manage routine email correspondence and inquiries

Meetings and Communications

• Provide support to arrange meetings, agendas, take minutes, and distribute meeting summaries and actions
• Maintain and update the Sporting Director s office calendar

HR Procurement and Finance Support

• Assist in tracking expenses, purchasing, processing invoices, and ensuring all financial, procurement, and HR processes are carried out in a timely manner
• Ensure financial procurement and HR documents reports are properly signed, recorded, and tracked over time

Office Operations amp Supplies Management

• Ensure the Sporting Directors office is always organised and professional
• Maintain office supplies, ensuring smooth daily operations
• Assist in IT support requests and equipment management

Other

• Deputise for the Sporting Director s Office Manager as and when needs
• Ensure all continuous professional development and training courses are up to date and the minimum professional standards of the role are met
• Any other duties as requested by the line manager or Sporting Director

Bachelor's degree in Sports Management, Business Administration or related field

Level 3 (A Level) Qualification or equivalent experience

Skills, Knowledge and Experience

• Experience in executive-level administrative support, preferably in sports or a high-performance environment.
• Strong organisational and communication skills with attention to detail.
• Agile and adaptable with the ability to work under pressure in a fast-paced football environment sometimes outside of normal office hours.
• Proficiency in Microsoft Office, Google Suite, and project management tools.
• Ability to handle sensitive football-related information with professionalism.
• Passion for football and an understanding of the operational dynamics of a high-level professional Football Club.
• Experience in working closely with executives, managers, or senior technical staff.
• Ability to plan and execute meetings and complex travel logistics efficiently.
• Passion for football and an understanding of the operational dynamics of a high-level professional Football Club.
• Experience in working closely with executives, managers, or senior technical staff.
• Ability to plan and execute meetings and complex travel logistics efficiently.
• Experience within a professional club in the Middle East .
• Multilingual skills, particularly English, Spanish and Arabic.