Senior Contract Administration Specialist

TRS Staffing Solutions; Saudi Arabia; On-site; SAR 300,000 - 520,000; Full time

Job summary

TRS Staffing Solutions seeks a Senior Contract Administration Specialist for our client in Khobar, Saudi Arabia. The role centers on pre-qualification, bid strategy, and post-award contract administration across EPC, lump sum, and other major contracts.

Responsibilities include developing contract strategies, maintaining records, ensuring compliance, managing change orders, and coordinating with stakeholders to minimize disputes and ensure timely milestones.

Qualifications

• Bachelor’s degree in engineering, Supply Chain Management or Business Administration.
• Minimum 12 years of experience in Contracts (mostly in post-award).
• Types of contracts include EPC, Lump Sum, Unit Rate, Time & Material, Framework, Supporting Works, Facilities Agreements.

Responsibilities

• Perform pre-qualifications of bidders.
• Devise bidding strategy for medium to high value contracts and manage the process from ITB package development to contract award.
• Establish a database of prices from bidders to reference for internal estimates and budgeting.
• Review contracts in detail and define Contract Administration strategy with milestones, deliverables, timelines, and contractor/company obligations.
• Create summary sheets and detailed controlling sheets for progress, payments, delay events, change orders, variations orders; maintain up-to-date data.
• Maintain letters log from/to Contractors and draft letters.
• Ensure precise record keeping for traceability and audits; maintain records of contractual documents (e.g., bank guarantees, insurances).
• Ensure compliance of contractual obligations from Contractors.
• Review and analyze change/variation orders and claims for entitlement, scope quantification, and negotiations with robust documentation.
• Proactively mitigate disputes with Contractors.
• Review payment requests from Contractors in detail for invoice processing.
• Attend project progress and contractual/commercial meetings with Contractors and keep Minutes of Meetings and action items.
• Advise the project team on all contractual items.
• Coordinate with all stakeholders internally and externally.

Skills

Contracting strategy

Commercial analysis

Compliance and governance

Post-award administration

Drafting and reporting

Change management

MS Office

Record management

Education

Bachelor’s degree in engineering, Supply Chain Management or Business Administration

Job description

Our client is proud to design and build projects and careers. They are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in their personnel, and helps them develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.

Senior Contract Administration Specialist

Project Type: Oil & gas, petrochemical, power plant

Location: Khobar, Saudi Arabia

Requirements/Qualification:

• Bachelor’s degree in engineering, Supply Chain Management or Business Administration.
• Minimum 12 years of experience in Contracts (mostly in post-award)
• Types of contracts > EPC, Lump Sum, Unit Rate, Time & Material, Framework, Supporting Works, Facilities Agreements

Key Competencies and Skills:

• Contracting strategy and risk management
• Commercial analysis and evaluations
• Compliance and governance
• Post-award administration
• Drafting and reporting
• Change management
• MS office
• Record management

Responsibilities:

• Perform pre-qualifications of bidders.
• Devise bidding strategy especially from medium to high value contracts. Execute the bidding from ITB package development to contract award.
• Establish data base of prices from bidders as a reference for internal/future estimates and budgeting.
• Review the contracts in detail and establish Contract Administration strategy along with contract synopsis with important milestones, deliverables, timelines, obligations of Contractors and Company.
• Establish summary sheets and detailed controlling sheets for progress, payments, delay events, change orders, variations orders. Maintain these sheets for latest data.
• Maintain letters log from and to Contractors. Draft the letters for Contractors.
• Ensure precise record keeping for traceability and audits. Maintain records of contractual documents (i.e. bank guarantees, insurances)
• Ensure compliance of contractual obligations from Contractors.
• Review and analyze the change/variation order requests and claims from Contractors, for contractual entitlement, quantification of scope, assessment of commercial figures (including internal estimates), negotiations, robust documentation.
• Take pro-active actions in order to avoid and mitigate the risks of disputes with Contractors.
• Review the Payment Requests from Contractors in detail for invoice processing.
• Attend project progress and contractual/commercial meetings with Contractors, keep records of all Minutes of Meetings and action items.
• Advise the project team on all contractual items.
• Coordinate with all stakeholders internally and externally.