Executive Secretary

Gathern; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

Gathern is seeking a detail-oriented professional to support the CEO Office in Riyadh. The role focuses on calendar management, tracking action items, and ensuring governance and reporting materials are well organized.

Ideal candidates have 1–2 years of experience, a Bachelor’s degree in a related field, and fluency in Arabic and English. Strong ownership, professionalism, and data accuracy are essential in this fast-paced environment.

Qualifications

• Bachelor’s degree in Business Administration, Management, Finance or related field.
• 1-2 years experience in an administrative role supporting senior leadership.
• Fluent in Arabic and English, both speaking and writing.

Responsibilities

• Manage CEO’s calendar and scheduling commitments.
• Track action items from CEO meetings and follow up.
• Maintain governance and reporting documentation in an organized manner.
• Coordinate with departments to ensure timely reporting submissions.
• Ensure data accuracy and validation before reporting.

Skills

Arabic (fluent)

English (fluent)

Excellent organization

Attention to detail

Ownership & accountability

Education

Bachelor's degree in Business Administration, Management, Finance or related field

Tools

Excel

PowerPoint

Google Workspace

Microsoft Office

Power BI (basic)

Job description

JOB PURPOSE:
Support CEO Office.

KEY ACCOUNTABILITIES:

• Manage CEO’s Calendar.
• Track action items from CEO meetings.
• Maintain organized documentation for governance and reporting.
• Coordinate with departments to ensure timely reporting submissions.
• Ensure data accuracy and validation before reporting

CORE BEHAVIORAL COMPETENCIES:

• Strategic Vision & Agility – Basic
• Growth Mindset – Basic
• Scalable Execution – Basic
• People Leadership & Talent Development – Basic
• Governance & Ethical Conduct – Basic
• Customer Centricity – Basic
• Innovative Thinking & Digital Fluency – Basic
• Stakeholder Management – Basic

TECHNICAL COMPETENCE:

• Microsoft Excel (Formulas, Pivot Tables, Basic Dashboards) – Proficient

• PowerPoint (Executive Presentation Structuring) – Proficient
• Microsoft Office / Google Workspace – Proficient
• Basic Data Analysis & Reporting – Basic
• KPI Tracking & Documentation – Basic
• Basic Knowledge of Power BI or Dashboard Tools – Basic
• Organizational & Documentation Skills – Proficient

QUALIFICATIONS:

Education:

• Bachelor’s degree in Business Administration, Management, Finance or related field

Experience and Skills:

• 1-2 years experience
• Fluent in Arabic and English (speaking and writing)
• Very well organized with strong attention to detail
• High sense of ownership and accountability
• Strong work ethics and professionalism