Recruitment Officer

JAL International Co. Ltd.; Dhahran Compound; On-site; SAR 60,000 - 100,000; Full time

Job summary

JAL International Co. Ltd. in Saudi Arabia seeks a Recruitment Officer to lead candidate sourcing, interviews, and mobilization.

You will manage local and international channels, coordinate with hiring managers and agencies, and ensure all pre-mobilization activities (visas, documentation, onboarding) are completed accurately.

Qualifications

• Bachelor’s degree in human resources, business administration, management, or related field.
• 3–5 years of relevant recruitment, sourcing, overseas recruitment, or mobilization.
• Minimum 2 years in a similar role.
• Proven end-to-end recruitment and candidate sourcing experience.
• Experience with local and/or overseas recruitment; agency collaboration.
• Visa processing, mobilization, medicals, attestation, and travel arrangements familiarity.
• Experience using ATS, SAP/ERP, recruitment databases, and Microsoft Office (Excel).
• Strong knowledge of Saudi Labor Law and MHRSD recruitment requirements.

Responsibilities

• Source qualified candidates through agencies, portals, social media, databases, referrals, and overseas channels.
• Coordinate CV review, interview scheduling, and feedback with departments/clients.
• Manage end-to-end mobilization including documents, visas, medicals, travel, and onboarding.
• Maintain recruitment records, trackers, and generate regular reports/MIS.
• Ensure compliance with policies, regulations, and client requirements.

Skills

Sourcing & recruitment

Coordination

Communication

Negotiation

Time management

Stakeholder management

Attention to detail

Education

Bachelor’s degree in HR/Business/Management

Tools

ATS

SAP/ERP

Excel

Job description

Job Tile: Recruitment Officer

Responsible for managing candidate sourcing, recruitment coordination, selection, and mobilization activities to ensure the timely fulfillment of manpower requirements. The role involves sourcing qualified candidates locally and internationally, coordinating interviews and selection processes, managing recruitment agencies, and overseeing all pre-mobilization activities including documentation, visa processing, medicals, attestation, travel, and onboarding.

Key Duties & Responsibilities

1. Sourcing & Recruitment

• Source qualified candidates through recruitment agencies, job portals, social media, databases, referrals, and overseas recruitment channels.
• Develop and maintain an updated database of qualified candidates for current and future manpower requirements.
• Review manpower requests, job descriptions, and client requirements to identify suitable sourcing strategies.
• Screen and shortlist candidates based on qualifications, experience, technical skills, salary expectations, and client requirements.
• Conduct initial candidate screening and pre-interviews where required.
• Review and verify CVs before submission to departments or clients.
• Coordinate with departments and clients regarding CV review, interview schedules, candidate selection, and feedback.
• Arrange and coordinate candidate interviews with hiring managers, departments, and clients.
• Maintain accurate records of selected, rejected, and pending candidates.
• Follow up on interview results and ensure candidates are informed of the outcome within the required timeframe.
• Coordinate employment offers, approvals, negotiations, and candidate acceptance.
• Ensure recruitment activities are completed within agreed recruitment turnaround times.

2. Recruitment Agencies & Overseas Sourcing

• Coordinate with local and international recruitment agencies to fulfill manpower requirements.
• Identify and develop relationships with reliable and qualified recruitment agencies.
• Issue manpower requirements to agencies and monitor sourcing progress.
• Evaluate candidate submissions received from recruitment agencies against approved requirements.
• Ensure recruitment agencies comply with company procedures, client requirements, and applicable regulations.
• Coordinate overseas recruitment campaigns, interviews, selection, and candidate documentation.
• Monitor agency performance, candidate quality, turnaround time, and recruitment results.
• Maintain an updated database of approved recruitment agencies and sourcing channels.

3. Mobilization

• Manage and coordinate the end-to-end mobilization process for selected candidates.
• Coordinate with relevant departments to ensure all pre-mobilization requirements are completed.
• Follow up on required candidate documents, including passports, educational certificates, experience certificates, photographs, and other supporting documents.
• Coordinate visa availability, allocation, issuance, E-Wakala, stamping, cancellation, and sponsorship transfer as applicable.
• Follow up on medical examinations, document attestation, embassy procedures, and visa processing.
• Coordinate travel arrangements, including flight bookings and ticketing.
• Liaise with accommodation, transportation, logistics, and relevant departments to ensure candidates are ready for deployment.
• Monitor each candidate's mobilization status and ensure all pending requirements are followed up until completion.
• Maintain accurate mobilization trackers and provide regular status updates to management.
• Escalate delays or issues that may affect the candidate's mobilization or joining date.

4. Systems, Records & Reporting

• Maintain accurate and up-to-date recruitment and mobilization records.
• Update candidate information and recruitment activities in SAP/ERP, ATS, and other recruitment systems.
• Maintain recruitment, sourcing, interview, selection, and mobilization trackers.
• Prepare regular recruitment and mobilization reports, KPIs, and MIS reports.
• Monitor key recruitment metrics, including:
• Sourcing turnaround time
• Number of candidates sourced
• CV submission rate
• Interview attendance
• Selection and rejection rates
• Candidate response time
• Client/department feedback time
• Offer acceptance rate
• Visa processing status
• Mobilization turnaround time
• Joining status
• Maintain proper documentation and ensure recruitment data is accurate and confidential.

5. Compliance & Quality

• Ensure recruitment and mobilization activities comply with company policies and procedures.
• Ensure compliance with Saudi Labor Law, MHRSD regulations, visa requirements, and client requirements.
• Ensure all candidate documents are complete, accurate, and properly verified before mobilization.
• Support internal and external audits by maintaining complete recruitment and mobilization records.
• Identify recruitment and mobilization risks and take appropriate corrective actions.
• Ensure recruitment activities meet approved manpower plans and client requirements.

Required Qualifications

• Bachelor’s degree in human resources, Business Administration, Management, or a related field.
• 3–5 years of relevant experience in recruitment, sourcing, overseas recruitment, or mobilization.
• Minimum 2 years of experience in a similar role.
• Proven experience in end-to-end recruitment and candidate sourcing.
• Experience in local and/or overseas recruitment is highly preferred.
• Experience working with recruitment agencies and manpower suppliers.
• Practical knowledge of visa processing, mobilization, medical examination, attestation, and travel arrangements.
• Experience using ATS, SAP/ERP, recruitment databases, and Microsoft Office, particularly Excel.
• Good knowledge of Saudi Labor Law and MHRSD recruitment requirements.

Core Competencies

• Strong sourcing and candidate identification skills.
• Excellent communication and coordination skills.
• Strong follow-up and time-management skills.
• Ability to manage multiple vacancies and mobilization cases simultaneously.
• Strong problem-solving and negotiation skills.
• Attention to detail and accuracy.
• Ability to work under pressure and meet tight deadlines.
• Strong stakeholder, client, and agency management skills.
• High level of professionalism, confidentiality, and accountability.