Receptionist and General Admin

Hunting; Dhahran Compound; On-site; SAR 50,000 - 73,000; Full time

Job summary

Hunting is seeking a Receptionist and General Admin to provide a range of administrative and clerical support across the company. The role involves maintaining employee records, supporting HR and purchasing, and ensuring smooth office operations.

Key duties include exploring D365 functionality, handling time calculations, visa processes, and maintaining policies in line with QMS & HSE. Fresh graduates welcome; strong communication in Arabic and English is essential.

Qualifications

• Diploma or higher in a relevant subject is required.
• Excellent written and spoken communication in Arabic and English.
• Strong computer skills and proficiency with MS Office.
• Experience with office equipment and general administrative tasks.

Responsibilities

• Handle administrative and clerical tasks across departments.
• Explore and develop functionality in D365 and maximize its use.
• Support HR and Purchasing as needed.
• Maintain employee records, attendance, overtime, vacations and appraisals.
• Arrange visas, work permits, and related documents.
• Perform general administrative duties and maintain filing systems.

Skills

Communication

Time management

MS Office

Office equipment

Arabic & English

Attention to detail

Education

Diploma or higher in relevant subject

Tools

Microsoft Office

Job description

Job Title

Receptionist and General Admin

Reporting to

Shared Services Leader

Nature of the Position

Full Time

Role Overview

The job holder will have a verity of administrative and clerical tasks. The job holder shall support all departments within the company.

Key Responsibilities

• Responsible for exploring and developing the functionality in D365 and ensuring it is being used to maximum effect.


• Responsible for undertaking D365 system tasks relating to time calculation, purchasing, and operations.


• Responsible for providing support for HR and purchasing departments when necessary.


• Perform general administrative duties.


• Responsible for Adhere Hunting QMS & HSE system procedures, work instructions.


• Responsible for Adhering to the Quality & HSE Policy.


• Responsible for managing the employee records, attendance, accuracy of overtime, vacations, and performance appraisal.


• All personnel activities include recruitment, training and development of employees, employee relations administration and ensuring the proper communication and implementation of the company's policies and procedures in accordance with HESA.


• Responsible for ensuring that the proper contracts are prepared for employees.


• Responsible for arranging different types of visa applications (resident work visa, visit visa, family visa, etc.).


• In charge of the resident/work permit process (Schedule staff's visa, medical, coordinating with other internal and external departments.) and ensure all visas and permits are up to date and arrange timely renewal.


• Responsible to Arrange for different types of permits (work permit, Site Accesses/ Gate passes, etc....)


• Responsible for developing self within the role and participating in and developing from training and developmental activities assigned to oneself.


• Creating and maintaining good working relationships.


• Understanding and using the correct reporting lines.


• Responsible for the necessary reservations (hotel, flights, dinner, …etc.)


• Responsible for ensuring that the company’s assets list is maintained.


• Accountable for the files of all employees' contracts are maintained.


• Authority to upload the Employee's file, records in SelfServe, Shared drive, hard files, and OnBase.

Additional Responsibilities

• Promoting Hunting Health, Safety and Environmental policies, and communicating effective awareness of the risks and hazards to all personnel and maintaining controls necessary for their safety and that of others.


• Performing all duties in accordance with the Company's Quality Procedures and work Instructions to deliver and maintain the highest standards of quality for all products and services.


• Developing self within role and participate in and develop from training and developmental activities assigned to oneself.


• Understanding Hunting's service and product offerings


• Establishing self as a subject matter expert with customers and expert in designated technical/professional discipline


• Creating and maintaining good working relationships


• Understanding and using the correct reporting lines


• Employees are expected to work whatever reasonable hours are necessary to meet the requirements of their job.


• Travel may be required on an ad hoc basis, so a degree of flexibility is required.


• Ad hoc duties as reasonably required from time to time.

Qualifications/Skills and Experience

• Fresh graduate with Diploma degree or higher in relevant subject


• High level skills of computer proficiency (work processing, spreadsheets and presentations)


• Priority and tasks management skills


• Proficiency in using standard office equipment such as computers, fax, photocopier, scanner, etc.


• Excellent communication (both written and oral) in (Arabic and English)


• Good understanding of Microsoft Office Programs.

Personal Qualities

• Excellent communication skills, both written and oral.


• Attention to detail with good organizational skills.