PURCHASING COORDINATOR

Napco National; Dammam; On-site; SAR 167,400 - 290,160; Full time

Job summary

Napco National in Saudi Arabia seeks a Logistics and Procurement Coordinator to manage material planning, purchase orders, and supplier coordination. You will work with CLD, Import/Export, and Product Managers to ensure on-time shipments and compliance.

The role requires strong attention to detail, timely reporting, and the ability to handle documentation for customs, certificates of conformity, and inter-company transfers, while maintaining accurate records and coordinating with finance.

Responsibilities

• Prepare Material Requirement Plan (MRP) for the coming month.
• Prepare Purchase Orders and send them to suppliers.
• Follow up with suppliers on timely delivery of documents & orders.
• Follow up with the Central Logistics Department (CLD) for proper shipments clearance.
• Get freight quotations from CLD for all FOB shipments.
• Coordinate with Import/Export department to issue the necessary shipment certificates such as Saber, FASAH, Value Chains, etc.
• Submit invoices to the accounting department in a timely manner.
• Raise a claim to the concerned suppliers for any missing or non-conforming materials by providing necessary supporting documents.
• Follow up with the accounting department on settling suppliers’ dues.
• Prepare monthly reports or whenever needed.
• Avail the needed materials upon receiving the RM Shortage List from the Planning department.
• Track & update the Customs Duty Exemption for RM and make sure to avoid any duty payment.
• Prepare a Transfer Request (TR) for the inter-company material transfers.
• Coordinate with Import/Export department and Product Managers for the necessary renewal of Products Certificate of Conformity.
• Follow up with WH teams in each country to ensure orders are received before detention and get feedback for any quality issues.

Job description

Job Responsibilities

• Prepare Material Requirement Plan (MRP) for the coming month.
• Prepare Purchase Orders and send them to suppliers.
• Follow up with suppliers on timely delivery of documents & orders.
• Follow up with the Central Logistics Department (CLD) for proper shipments clearance.
• Get freight quotations from CLD for all FOB shipments.
• Coordinate with Import/Export department to issue the necessary shipment certificates such as Saber, FASAH, Value Chains, etc.
• Submit invoices to the accounting department in a timely manner.
• Raise a claim to the concerned suppliers for any missing or non-conforming materials by providing necessary supporting documents.
• Follow up with the accounting department on settling suppliers’ dues.
• Prepare monthly reports or whenever needed.
• Avail the needed materials upon receiving the RM Shortage List from the Planning department.
• Track & update the Customs Duty Exemption for RM and make sure to avoid any duty payment.
• Prepare a Transfer Request (TR) for the inter-company material transfers.
• Coordinate with Import/Export department and Product Managers for the necessary renewal of Products Certificate of Conformity.
• Follow up with WH teams in each country to ensure orders are received before detention and get feedback for any quality issues.