Proposals Manager

Jurong International; Jeddah, Riyadh; On-site; SAR 180,000 - 320,000; Full time

Job summary

Jurong International seeks a Bid Manager to own the bid lifecycle from ITT/RFP receipt to proposal submission and post-bid activities. You will review requirements, coordinate inputs from technical teams and consultants, and ensure timely, compliant submissions.

You will manage governance and approvals, Go/No-Go materials, and gate reviews, and lead the development of commercial, financial, and technical proposals, coordinating risks and ensuring consistency across sections.

Job description

Take full ownership of the bid lifecycle from receipt of the invitation to tender ITT RFP through proposal submission and post-bid activities Review and analyze RFP requirements including scope of services deliverables evaluation criteria contractual requirements and submission instructions Develop and maintain the bid preparation programme including key milestones internal deadlines review gates and submission requirements Coordinate and monitor inputs from internal technical teams business lines and external consultants to ensure timely and compliant submissions Develop proposal templates compliance matrices submission checklists and other bid management documentation Establish the preliminary bid delivery strategy in consultation with the relevant technical and operational teams Identify gaps in technical capabilities resource availability and specialist expertise and coordinate appropriate solutions Facilitate bid kick-off meetings progress reviews coordination workshops and technical commercial alignment sessions Oversee final document compilation formatting quality checks and production to ensure consistency and compliance with client requirements nbsp

Bid Governance and Internal Approvals

• Take ownership of the bid governance and internal clearance processes in accordance with SJ Group policies and applicable business line protocols
• Prepare and coordinate governance documentation including Go No-Go GNG risk evaluations and other required approval materials
• Coordinate Gate Review meetings including preparation of presentations supporting documentation and records of decisions
• Monitor compliance with the Delegation of Authority DoA requirements and applicable approval thresholds
• Coordinate with relevant stakeholders to secure the necessary approvals before proposal submission
• Maintain records of bid approvals governance decisions and associated documentation
• Follow up on outstanding governance actions and ensure their timely closure nbsp

Commercial and Financial Proposal Development

• Lead the preparation and development of financial proposals in coordination with the Cost Manager technical teams and relevant management stakeholders
• Develop the detailed cost build-up incorporating internal resources external consultants project expenses and other applicable cost components
• Establish the preliminary resource deployment plan including staffing requirements man-month allocations and resource availability
• Coordinate with technical teams to validate resource requirements levels of effort and associated costs
• Consolidate and evaluate subconsultant financial proposals and integrate their costs into the overall commercial offer
• Develop the proposed fee structure and target fee in alignment with the approved commercial strategy
• Calculate and assess gross margin GM profitability EBIT and other relevant financial indicators
• Develop cash flow projections and proposed payment schedules
• Incorporate risk contingencies based on the project risk register and associated commercial exposure
• Establish commercial assumptions qualifications and exclusions in consultation with the relevant stakeholders
• Prepare commercial summaries pricing breakdowns and financial information required for internal reviews and management approvals
• Coordinate the finalization of the financial proposal and obtain the required commercial sign-offs nbsp

Technical Proposal Development and Coordination

• Develop the technical proposal structure and content framework in accordance with the RFP requirements and evaluation criteria
• Prepare initial technical write-ups including project understanding proposed methodology delivery approach value proposition and key differentiators
• Develop preliminary project delivery strategies in coordination with technical leads and project management teams
• Identify key project risks and coordinate the development of corresponding mitigation measures
• Coordinate the preparation of project-specific organizational structures team composition and reporting arrangements
• Develop project organization charts and support the preparation of responsibility allocation matrices
• Coordinate with project planners to develop the proposed project programme and key milestones
• Ensure alignment between the technical scope resource deployment plan delivery programme and financial proposal
• Review and tailor personnel CVs project references and corporate experience to demonstrate relevance to the tender requirements
• Coordinate the preparation of technical inputs and ensure consistency across the various disciplines and proposal sections
• Review technical submissions for completeness consistency and alignment with the overall bid strategy nbsp

Internal Stakeholder and Multidisciplinary Coordination

• Act as the central coordination point between the Aviation Sector supporting business lines and other internal stakeholders throughout the bid preparation process
• Coordinate with technical leads project managers resource managers and commercial teams to establish the proposed delivery arrangements
• Align relevant team members on the scope of services fee allocation resource requirements and availability
• Coordinate with the Commercial Team Group Legal Group Finance Group Insurance Group Taxation and Group Risk Management to address bid-related requirements and obtain necessary clearances
• Facilitate multidisciplinary coordination meetings and workshops to resolve technical commercial and contractual matters
• Monitor outstanding actions identify potential bottlenecks and elevate critical issues to the relevant management stakeholders nbsp