Procurement Specialist

Omq Event Management; Riyadh; On-site; SAR 100,000 - 156,000; Full time

Job summary

OMQ in Riyadh is seeking a Procurement Specialist to secure event materials and supplies at competitive prices, ensuring timely delivery and quality compliance.

You will source suppliers, generate POs, manage quotations, and monitor contracts to align with budgets and specifications for successful event execution.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, or related field.
• MUST have 2–3 years in procurement within events industry.
• Strong negotiation skills to secure value.
• Solid understanding of procurement, contracts, and specs.
• Knowledge of purchasing costs, payment terms, and pricing methods.
• Ability to analyze quotations and evaluate suppliers on quality and compliance.
• Proficiency in MS Office and ERP systems (Odoo).

Responsibilities

• Review event requirements with production, creative, and operations teams to identify needed materials.
• Source suitable suppliers based on quality, availability, and cost, and obtain quotations.
• Generate purchase orders and follow up approvals to ensure timely delivery for the event timeline.
• Verify contract and purchase compliance with budget allocations and terms prior to signing.
• Analyze quotations on quality, price, payment terms, and delivery timeline, selecting the best option.
• Supervise the Logistics Coordinator to align delivery with the event schedule and specs.
• Address delays or supply issues promptly without disrupting event execution.
• Build and maintain a supplier database categorized by rating, material types, quality, and priority.
• Prepare periodic procurement performance reports and propose improvements.

Skills

Negotiation

Supplier management

Budgeting & cost control

ERP systems (Odoo)

MS Office

Education

Bachelor's degree in Business Administration or Supply Chain Management

Tools

Odoo ERP

Microsoft Office

Job description

At OMQ, we believe that people are at the heart of every meaningful experience we create. The Procurement Specialist plays a key role in ensuring the availability of all required materials and supplies for event execution — at competitive prices, high quality, and timely delivery. The role is responsible for executing daily purchasing operations, negotiating with suppliers, managing quotations, following up on purchase orders, and ensuring timely supply aligned with quality standards and required specifications. The specialist also contributes to enhancing the procurement cycle's efficiency and improving supply chain performance in support of OMQ’s objective to reduce costs without compromising the quality of event preparations.

Duties And Responsibilities

• Review event requirements with the production, creative, and operations teams to identify needed materials and equipment.
• Source suitable suppliers based on quality, availability, and cost, and obtain competitive quotations.
• Generate purchase orders, follow up on necessary approvals, and ensure orders are delivered on schedule as per the event timeline.
• Verify contract and purchase compliance with budget allocations and agreed terms prior to signing.
• Analyze quotations based on quality, price, payment terms, and delivery timeline, and recommend the most optimal choice.
• Supervise the Logistics Coordinator to ensure delivery timelines align with the overall event schedule and materials meet approved specifications.
• Address any delays or supply issues promptly without disrupting event execution.
• Build and maintain a comprehensive supplier database, categorized by supplier rating, material types, quality, and priority, with continuous updates.
• Prepare periodic reports on procurement performance indicators and propose improvements to the procurement cycle.

Qualifications And Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• 2–3 years of experience in procurement, MUST be in the events industry.
• Strong negotiation skills to secure optimal value.
• Solid understanding of supply chain fundamentals, contracts, and material technical specifications.
• Good knowledge of purchasing costs, payment terms, and pricing methods.
• Ability to analyze quotations and evaluate suppliers based on quality and compliance criteria.
• Proficiency in Microsoft Office and ERP systems (such as Odoo).