Platforms and Tenders Specialist

Opus; Riyadh; Presencial; SAR 210 000 - 290 000; Tempo integral

Resumo da oferta

Opus in Riyadh seeks a Platforms & Tenders Specialist to manage the tendering cycle for government and private opportunities. You will identify opportunities, analyze requirements, prepare submission files, and upload bids on approved platforms, ensuring compliance and timely submissions.

The role requires coordinating with departments to develop technical and financial bids, monitoring results, and maintaining records to support commercial objectives and win rates.

Qualificações

• Diploma or Bachelor’s degree in Business Administration, Administration, Accounting, or any related field.
• Specialized professional courses in tendering and procurement management are considered an added advantage.
• Experience in managing and monitoring government and private tenders and competitions.
• Experience using the Etimad platform is a basic requirement.

Responsabilidades

• Monitor and track government and private tenders and competitions.
• Prepare executive summaries for competitions, including scope, requirements, and deadlines.
• Coordinate the preparation of technical and financial bids with relevant departments.
• Verify that bids and documents comply with tender documents and evaluation criteria.
• Maintain an integrated tender database and generate periodic reports.
• Ensure compliance with statutory, technical, and administrative requirements.

Conhecimentos

Tendering knowledge

Etimad platform

Documentation review

Communication & coordination

Formação académica

Diploma or Bachelor's in Business Admin / Related field

Specialized procurement courses (advantage)

Ferramentas

Etimad platform

MS Office

Descrição da oferta de emprego

Job Description

Platforms & Tenders Specialist

Platforms & Tenders Specialist

Job Title: Platforms & Tenders Specialist

Department: Operations Department / Commercial Department

Work Location: Riyadh, Kingdom of Saudi Arabia

Direct Manager: To be determined according to the approved organizational structure

First: General Purpose of the Role

The role holder manages and oversees the tendering and bidding cycle for government and private tenders and competitions. This begins with identifying opportunities and analyzing their requirements, continues through preparing and assembling submission files and uploading bids via the approved electronic platforms, and concludes with monitoring results and award procedures. The role holder also ensures compliance with statutory, technical, and administrative requirements, adherence to approved timelines and quality standards, thereby supporting the company’s commercial objectives and enhancing its chances of securing projects and contracts.

Second: Key Responsibilities and Duties

1. Manage and monitor competitions

• Monitor and track relevant government and private tenders and competitions related to the company’s activities.
• Study available opportunities and assess their suitability for the company’s objectives and operational and commercial capabilities.
• Review tender documents and specifications, and analyze the requirements and obligations associated with each competition.
• Prepare executive summaries for competitions, including the scope of work, key requirements, and deadlines.

1. Manage electronic platforms

• Manage and monitor registration, qualification, and submission procedures for competitions via the Etimad platform and relevant electronic platforms.
• Ensure that the company’s data, documents, and qualification requirements are updated on the approved platforms.
• Carry out electronic submission procedures and verify that files and attachments are uploaded completely according to the specified requirements.
• Follow up on notifications, updates, and inquiries issued through the platforms, and take the necessary actions regarding them.

1. Prepare bids and documents

• Coordinate the preparation of technical and financial bids in collaboration with the relevant departments, according to the scope and requirements of each competition.
• Collect and review the required statutory, administrative, technical, and financial documents for submission.
• Verify that bids and documents comply with the tender documents and specifications and the evaluation criteria.
• Review the completeness and accuracy of files before submission, and ensure adherence to the specified requirements and deadlines.
• Follow up on amendments and clarifications issued regarding competitions and update submission files accordingly.

1. Internal and external coordination

• Coordinate with the relevant departments to obtain technical data, costs, quotations, and the information necessary to prepare bids.
• Follow up on the approval of bids and documents by authorized parties before submission.
• Communicate with the competition-awarding entities through the approved official channels, and follow up on inquiries and clarifications.
• Coordinate with the relevant departments to complete any subsequent requirements for submission or award.

1. Monitor results and reports

• Monitor competition results and cases of qualification, acceptance, exclusion, and award.
• Complete the required procedures and documents upon award in coordination with the relevant departments.
• Prepare and update an integrated database for tenders, including the status of each competition, its dates, and results.
• Prepare periodic reports on available opportunities, submitted competitions, results, and performance indicators.
• Analyze competition results and identify improvement opportunities to enhance bid quality and increase future chances of winning.

1. Compliance and governance

• Ensure compliance with the relevant statutory and procedural requirements related to tenders and government and private procurement.
• Maintain the confidentiality of information, data, and documents related to the company and its commercial bids.
• Organize and archive tender files, correspondence, and bids according to the approved document retention mechanism.
• Comply with internal policies and procedures and the approved authorization matrix within the company.

Third: Academic Qualifications

• Diploma or Bachelor’s degree in Business Administration, Administration, Accounting, or any related field.
• Specialized professional courses in tendering and procurement management are considered an added advantage.

Fourth: Practical Experience

• Practical experience in managing and monitoring government and private tenders and competitions.
• Practical experience in using the Etimad platform is a basic requirement.
• Knowledge of statutory procedures and requirements for qualification and submission for government competitions.
• Experience in preparing technical and financial bids and monitoring award procedures is considered an added advantage.

Fifth: Required Competencies

• Knowledge of tendering and procurement procedures for government and private entities.
• Ability to analyze tender documents and specifications and extract key requirements.
• Skills in preparing and reviewing documents and technical and financial bids.
• High organizational skills and effective time and priority management.
• Accuracy and attention to details, with the ability to identify gaps in submission documents.
• Communication and coordination skills, and stakeholder management.
• Proficiency in using electronic tender platforms and Microsoft Office programs.
• Ability to work under pressure and adhere to final submission deadlines.
• Report preparation skills, data analysis, and monitoring performance indicators.

Sixth: Key Performance Indicators (KPIs)

• Compliance with tender submission deadlines.
• Percentage of completeness and accuracy of submission files according to the requirements of each competition.
• Number of opportunities that are studied and qualified for submission.
• Ratio of submitted competitions to qualified opportunities for submission.
• Win rate for submitted competitions, according to the nature of the opportunities and their evaluation criteria.
• Accuracy in updating competition data and submitting reports on the specified dates.Level of compliance with internal procedures and policies and with the requirements of the competition-awarding entities.

Seventh: Scope of Responsibility

The role holder is responsible for monitoring the tendering and bidding cycle from an operational and organizational perspective, and for coordinating with the relevant departments to ensure that submission files are ready, of high quality, and compliant with the specified deadlines, within the approved authorities and in accordance with the company’s organizational structure and internal policies.