Tender & e-Procurement Portals Coordinator

Zahran Facilities Management; Riyadh; On-site; SAR 50,000 - 70,000; Full time

Job summary

Zahran Facilities Management is seeking a detail-focused coordinator to manage e-procurement profiles, monitor tender portals, and ensure timely bid submissions from its Riyadh operations.

The role involves coordinating with Business Development, Technical, and Finance teams, keeping critical compliance documents up to date, and maintaining tender trackers to report status to management. Fluency in Arabic and English is preferred.

Qualifications

• Bachelor's degree or diploma in Business Administration, Supply Chain, or related field.
• 1–2 years of experience with e-procurement or tendering portals.
• Hands-on with SAP Ariba, Oracle, or Etimad is a plus.
• Strong attention to detail and accuracy in data entry.
• Good command of MS Office, especially Excel.

Responsibilities

• Register and maintain profiles on e-procurement portals (SAP Ariba, Oracle, client vendor portals).
• Monitor portals daily for new tenders and RFQs in private and government sectors.
• Download, organize, and track tender documents and deadlines.
• Upload bids, pricing, and technical/commercial documents accurately and on time.
• Enter pricing and data with a high level of accuracy and double-check all submissions.
• Coordinate with the Business Development, Technical, and Finance teams to collect required documents.
• Keep company documents up to date (CR, VAT, Zakat, GOSI, Saudization certificates, etc.).
• Maintain a tender tracker and report submission status to management.
• Follow up with clients on clarifications, addenda, and results.

Skills

Attention to detail

Bilingual Arabic-English

Time management

Communication skills

Education

Bachelor's degree or diploma in Business Administration, Supply Chain, or related field

Tools

SAP Ariba

Oracle

Etimad

MS Excel

MS Office

Job description

Responsibilities:

• Register and maintain the company's profiles on e-procurement portals (SAP Ariba, Oracle, and client vendor portals)


• Monitor portals daily for new tenders and RFQs in private and government sectors


• Download, organize, and track tender documents and deadlines


• Upload bids, pricing, and technical/commercial documents accurately and on time


• Enter pricing and data with a high level of accuracy and double-check all submissions


• Coordinate with the Business Development, Technical, and Finance teams to collect required documents


• Keep company documents up to date (CR, VAT, Zakat, GOSI, Saudization certificates, etc.)


• Maintain a tender tracker and report submission status to management


• Follow up with clients on clarifications, addenda, and results

Requirements:

• Bachelor's degree or diploma in Business Administration, Supply Chain, or a related field


• 1–2 years of experience with e-procurement or tendering portals (preferred)


• Hands-on experience with SAP Ariba, Oracle, or Etimad is a plus


• Strong attention to detail and accuracy in data entry


• Good command of MS Office, especially Excel


• Good communication skills in Arabic and English


• Organized and able to meet tight deadlines