Senior. Tender Manager - Civil

Alfanar Group; Riyadh; On-site; SAR 450,000 - 750,000; Full time

Job summary

Alfanar Group is seeking a senior Tendering Leader to drive end-to-end civil tendering in the Saudi market. You will coordinate with suppliers, clients, and JV partners to ensure compliant, competitive proposals and robust risk management, while mentoring the tendering team and aligning with QMS/ISO standards.

You will analyze costs, review contracts, and support post-award activities, procurement validation, and project mobilization, delivering high-quality submissions on time and within budget.

Qualifications

• Minimum 18 years in civil tendering, including 15 years in KSA.
• Proven experience with major construction companies delivering large-scale infrastructure and civil projects.
• Strong exposure to infrastructure, buildings, defense, power, water, and oil & gas sectors.
• Extensive knowledge of Saudi clients including Aramco, PIF projects, CEER, Royal Commission, MOI, Ministry of Finance, Ministry of Sports, and SEC.
• Expertise in BOQ analysis, cost estimation, proposal preparation, consortium/JV management, contract review, claims, change orders, and negotiations.

Responsibilities

• Lead end-to-end civil tender preparation, coordination, submission, and compliance with client requirements, specifications, and company procedures.
• Review tender documents and BOQs, develop pricing strategies, and prepare technical and commercial proposals with relevant stakeholders.
• Source, evaluate, and coordinate with suppliers/subcontractors to secure competitive and compliant quotations.
• Liaise with clients, consultants, authorities, and represent the company during pre-bid meetings, clarifications, and negotiations.
• Manage communication, scope alignment, responsibilities, and submission consistency with consortium or JV partners.
• Perform cost analysis, risk assessments, and recommend mitigation measures to support bid/no-bid decisions.
• Review contractual terms, support claims/change orders, and participate in contract negotiations.
• Maintain tender risk registers and communicate key assumptions, exclusions, and exposures.
• Lead, mentor, and develop the tendering team, ensuring quality, accountability, collaboration, and timely submissions.
• Allocate resources, prioritize tenders, and represent the department in management meetings.
• Ensure compliance with company policies, ethics, and professional standards.
• Ensure accuracy, completeness, and compliance of all tender submissions.
• Implement standardized procedures, reviews, lessons learned, and alignment with QMS/ISO requirements.
• Drive continuous improvement in proposal quality, estimation, and presentation standards.
• Handover tender information to Supply Chain and Execution teams.
• Support procurement validation, project mobilization, value engineering, change management, and post-award coordination.
• Ensure tender assumptions are reflected in project budgets, forecasts, and execution plans.
• Monitor market trends, competitors, clients, and opportunities to enhance bid competitiveness and win rates.
• Maintain tender records, reports, post-bid analyses, and knowledge-sharing documentation.
• Recruit, develop, retain, and manage performance objectively.
• Maintain delegation authorities, job descriptions, and succession planning.
• Take full ownership of department performance, proactively solve issues, and make timely decisions.
• Deliver required results within agreed quality, cost, and schedule targets.
• Translate corporate objectives into measurable business plans and monitor execution.
• Develop structures, policies, procedures, automation initiatives, budgets, and reporting systems.
• Promote digital tools and operational excellence.
• Uphold quality as a core competitive advantage across all activities.

Skills

Tender management

Leadership

Bid coordination

Cost estimation

Contract negotiations

Team management

KSA tendering

Tools

SAP

Document control systems

Estimation software

Job description

Job description:

Key Responsibilities

Tender Management & Coordination

• Lead end-to-end civil tender preparation, coordination, submission, and compliance with client requirements, specifications, and company procedures.

Technical & Commercial Proposal Development

• Review tender documents and BOQs, develop pricing strategies, and prepare technical and commercial proposals with relevant stakeholders.

Supplier, Subcontractor & Client Management

• Source, evaluate, and coordinate with suppliers/subcontractors to secure competitive and compliant quotations.
• Liaise with clients, consultants, authorities, and represent the company during pre-bid meetings, clarifications, and negotiations.

Consortium/JV Coordination

• Manage communication, scope alignment, responsibilities, and submission consistency with consortium or JV partners.

Cost, Risk & Contract Management

• Perform cost analysis, risk assessments, and recommend mitigation measures to support bid/no-bid decisions.
• Review contractual terms, support claims/change orders, and participate in contract negotiations.
• Maintain tender risk registers and communicate key assumptions, exclusions, and exposures.

Leadership & Team Management

• Lead, mentor, and develop the tendering team, ensuring quality, accountability, collaboration, and timely submissions.
• Allocate resources, prioritize tenders, and represent the department in management meetings.
• Ensure compliance with company policies, ethics, and professional standards.

Quality Management

• Ensure accuracy, completeness, and compliance of all tender submissions.
• Implement standardized procedures, reviews, lessons learned, and alignment with QMS/ISO requirements.
• Drive continuous improvement in proposal quality, estimation, and presentation standards.

Post-Award Support

• Handover tender information to Supply Chain and Execution teams.
• Support procurement validation, project mobilization, value engineering, change management, and post-award coordination.
• Ensure tender assumptions are reflected in project budgets, forecasts, and execution plans.

Business Development & Market Intelligence

• Monitor market trends, competitors, clients, and opportunities to enhance bid competitiveness and win rates.

Reporting & Documentation

• Maintain tender records, reports, post-bid analyses, and knowledge-sharing documentation.

Management Accountability

People Management

• Recruit, develop, retain, and manage performance objectively.
• Maintain delegation authorities, job descriptions, and succession planning.

Operational Accountability

• Take full ownership of department performance, proactively solve issues, and make timely decisions.
• Deliver required results within agreed quality, cost, and schedule targets.
• Translate corporate objectives into measurable business plans and monitor execution.

Process & Improvement

• Develop structures, policies, procedures, automation initiatives, budgets, and reporting systems.
• Promote digital tools and operational excellence.

Quality

• Uphold quality as a core competitive advantage across all activities.

Main Contacts

Internal: Supply Chain, Execution, Finance, Engineering, Legal, Project Controls, and other concerned departments.
External: Clients, Consultants, Vendors, Subcontractors, Authorities, and JV/Consortium Partners.

Qualifications & Experience

• Minimum 18 years in civil tendering, including 15 years in KSA.
• Proven experience with major construction companies delivering large-scale infrastructure and civil projects.
• Strong exposure to infrastructure, buildings, defense, power, water, and oil & gas sectors.
• Extensive knowledge of Saudi clients including Aramco, PIF projects, CEER, Royal Commission, MOI, Ministry of Finance, Ministry of Sports, and SEC.
• Expertise in BOQ analysis, cost estimation, proposal preparation, consortium/JV management, contract review, claims, change orders, and negotiations.
• Strong supplier, subcontractor, and authority network within KSA.
• Thorough understanding of Saudi construction regulations, tendering laws, and contractual frameworks.
• Proficient in estimation/tendering software, document control systems, ERP platforms (SAP or equivalent).