Planner / Scheduler

Initial Facilities Management; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

Initial Facilities Management in Riyadh is seeking a Planner/Scheduler to plan, schedule, coordinate, and monitor preventive and corrective maintenance activities to ensure work orders are executed efficiently and SLA timelines are met.

The role requires ensuring complete work orders, coordinating with supervisors and technicians, and maintaining CMMS records in Maximo. Strong Excel, reporting, and analytical skills are essential to optimize resources and maintenance productivity.

Qualifications

• Diploma or bachelor’s degree in engineering, facilities management, maintenance management, or related discipline.
• Experience in maintenance planning and scheduling within Facilities Management or similar environments.
• Solid knowledge of CMMS systems, preferably IBM Maximo.
• Strong knowledge of preventive and corrective maintenance processes.
• Understanding SLA management, asset management, and work-order lifecycles.
• Excellent Excel skills; Power BI knowledge is an advantage.
• Strong communication, coordination, reporting, and analytical skills.

Responsibilities

• Plan and schedule Preventive Maintenance (PPM) and Corrective Maintenance (CM) work orders.
• Review work orders for completeness: information, priority, location, assets, labor, materials, permits, and access.
• Prepare daily, weekly, and monthly maintenance schedules based on priorities, SLA, resources, and asset criticality.
• Coordinate with supervisors, technicians, engineering teams, vendors, and stakeholders for timely execution.
• Update Scheduled Start and Finish Dates in the CMMS/Maximo system.
• Monitor work-order progress and address overdue, pending, or SLA-critical orders.
• Identify scheduling conflicts and coordinate corrective actions.
• Ensure PPM activities are generated and scheduled per maintenance frequencies and plans.
• Review PPM plans, sequences, and next-due dates for accuracy.
• Monitor backlog and develop recovery plans for aging/overdue orders.
• Coordinate cancellations, holds, reassignments, or rescheduling as needed.
• Ensure new assets are included in preventive maintenance programs.
• Support identification of assets not linked to active PPMs.
• Coordinate with Inventory/Procurement for spare parts availability.
• Track vendor/subcontractor activities for outsourced maintenance.
• Ensure closure documents are complete and accurate.
• Prepare planning and scheduling reports (SLA, backlog aging, PM compliance, manpower).
• Analyze schedule performance and identify productivity improvements.
• Support maintenance meetings with schedules and status reports.
• Maintain accurate Maximo records for planning/scheduling.

Skills

Excel skills

Power BI

CMMS knowledge

Communication

Coordination

Reporting

Analytical skills

Education

Diploma or Bachelor’s degree in Engineering/Facilities Management/M maintenance Management

Tools

IBM Maximo

Power BI

Job description

The Planner / Scheduler is responsible for planning, scheduling, coordinating, and monitoring preventive and corrective maintenance activities to ensure work orders are executed efficiently, resources are properly utilized, and maintenance activities are completed within required SLA and operational timelines.

Key Responsibilities

• Plan and schedule Preventive Maintenance (PPM) and Corrective Maintenance (CM) work orders.
• Review work orders to ensure sufficient information, priority, location, asset details, job plans, labor requirements, materials, tools, permits, and access requirements are available before scheduling.
• Prepare daily, weekly, and monthly maintenance schedules based on operational priorities, SLA requirements, resource availability, and asset criticality.
• Coordinate with supervisors, technicians, engineering teams, vendors, and other stakeholders to ensure timely execution of scheduled work.
• Update and maintain Scheduled Start and Scheduled Finish Dates in the CMMS/Maximo system.
• Monitor work-order progress and follow up on overdue, pending, on-hold, and SLA-critical work orders.
• Identify scheduling conflicts, resource shortages, access restrictions, material delays, and other constraints, and coordinate corrective actions.
• Ensure PPM activities are generated and scheduled according to approved maintenance frequencies and maintenance plans.
• Review PPM plans, job plans, frequencies, sequences, and next-due dates to ensure accurate maintenance scheduling.
• Monitor work-order backlog and develop recovery plans for aging or overdue work orders.
• Coordinate work-order cancellation, hold, reassignment, or rescheduling when operational conditions require changes.
• Ensure newly registered assets are included in the appropriate preventive-maintenance program.
• Support the identification of operating assets that are not associated with active PPMs.
• Coordinate with the Inventory/Procurement team to confirm availability of required spare parts and materials before planned execution.
• Track vendor and subcontractor activities where maintenance work is outsourced.
• Ensure completed work orders contain appropriate completion details and required documentation before closure.
• Prepare planning and scheduling reports, including SLA compliance, backlog aging, PM compliance, manpower utilization, and work-order status.
• Analyze schedule performance and identify opportunities to improve maintenance productivity and resource utilization.
• Support maintenance meetings by providing schedules, backlog status, pending issues, and performance reports.
• Maintain accurate records and ensure all planning and scheduling activities are properly reflected in Maximo/CMMS.

Required Qualifications

• Diploma or bachelor’s degree in engineering, Facilities Management, Maintenance Management, or a related discipline.
• Experience in maintenance planning and scheduling within Facilities Management, industrial, infrastructure, or similar environments.
• Good knowledge of CMMS systems, preferably IBM Maximo.
• Strong knowledge of preventive and corrective maintenance processes.
• Good understanding of SLA management, asset management, work-order lifecycle, and maintenance priorities.
• Strong Microsoft Excel skills; Power BI knowledge is an advantage.
• Good communication, coordination, reporting, and analytical skills.