Strategic Maintenance Planner & Scheduler

Initial Facilities Management; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

Initial Facilities Management in Riyadh is seeking a Planner/Scheduler to plan, schedule, coordinate, and monitor preventive and corrective maintenance activities to ensure work orders are executed efficiently and SLA timelines are met.

The role requires ensuring complete work orders, coordinating with supervisors and technicians, and maintaining CMMS records in Maximo. Strong Excel, reporting, and analytical skills are essential to optimize resources and maintenance productivity.

Qualifications

• Diploma or bachelor’s degree in engineering, facilities management, maintenance management, or related discipline.
• Experience in maintenance planning and scheduling within Facilities Management or similar environments.
• Solid knowledge of CMMS systems, preferably IBM Maximo.
• Strong knowledge of preventive and corrective maintenance processes.
• Understanding SLA management, asset management, and work-order lifecycles.
• Excellent Excel skills; Power BI knowledge is an advantage.
• Strong communication, coordination, reporting, and analytical skills.

Responsibilities

• Plan and schedule Preventive Maintenance (PPM) and Corrective Maintenance (CM) work orders.
• Review work orders for completeness: information, priority, location, assets, labor, materials, permits, and access.
• Prepare daily, weekly, and monthly maintenance schedules based on priorities, SLA, resources, and asset criticality.
• Coordinate with supervisors, technicians, engineering teams, vendors, and stakeholders for timely execution.
• Update Scheduled Start and Finish Dates in the CMMS/Maximo system.
• Monitor work-order progress and address overdue, pending, or SLA-critical orders.
• Identify scheduling conflicts and coordinate corrective actions.
• Ensure PPM activities are generated and scheduled per maintenance frequencies and plans.
• Review PPM plans, sequences, and next-due dates for accuracy.
• Monitor backlog and develop recovery plans for aging/overdue orders.
• Coordinate cancellations, holds, reassignments, or rescheduling as needed.
• Ensure new assets are included in preventive maintenance programs.
• Support identification of assets not linked to active PPMs.
• Coordinate with Inventory/Procurement for spare parts availability.
• Track vendor/subcontractor activities for outsourced maintenance.
• Ensure closure documents are complete and accurate.
• Prepare planning and scheduling reports (SLA, backlog aging, PM compliance, manpower).
• Analyze schedule performance and identify productivity improvements.
• Support maintenance meetings with schedules and status reports.
• Maintain accurate Maximo records for planning/scheduling.

Skills

Excel skills

Power BI

CMMS knowledge

Communication

Coordination

Reporting

Analytical skills

Education

Diploma or Bachelor’s degree in Engineering/Facilities Management/M maintenance Management

Tools

IBM Maximo

Power BI

Job description

Initial Facilities Management in Riyadh is seeking a Planner/Scheduler to plan, schedule, coordinate, and monitor preventive and corrective maintenance activities to ensure work orders are executed efficiently and SLA timelines are met.

The role requires ensuring complete work orders, coordinating with supervisors and technicians, and maintaining CMMS records in Maximo. Strong Excel, reporting, and analytical skills are essential to optimize resources and maintenance productivity.