Office Manager

Fakeeh Care Group; Saudi Arabia; On-site; SAR 60,000 - 90,000; Full time

Job summary

Fakeeh Care Group is seeking an experienced Administrative Assistant to oversee office operations for a senior executive and department heads. You will provide high-level administrative support, manage calendars, handle correspondence, and supervise junior clerical staff to keep the office efficient.

The role requires a Bachelor's degree in Administration, at least 3 years in an admin role (healthcare preferred), strong MS Office skills, and excellent English; Arabic is preferred.

Qualifications

• Bachelor's degree in Administration or related field.
• Minimum 3 years in an administrative position, preferably in healthcare.

Responsibilities

• Organizes and implements office operations and procedures, including correspondence management, filing systems, and office workflows.
• Oversees and coordinates administrative activities for smooth office functioning.
• Manages appointment calendars and scheduling, resolving conflicts and ensuring time efficiency.
• Prepares reports, presentations, and documents with accuracy and timely delivery.
• Turns meeting agendas into action items and follows up on outcomes.

Skills

MS Excel

MS Outlook

MS Word

MS PowerPoint

Analytical skills

Interpersonal skills

Data entry

Record keeping

Education

Bachelor's degree in Administration or related field

Tools

MS Excel

MS Outlook

MS Word

MS PowerPoint

Job description

Job Purpose:

Responsible for overseeing office administrative operations for the assigned Executive, Chief, or Departmental Head. This role provides high-level administrative support, manages information requests, and supervises and trains junior clerical staff to ensure smooth office operations and efficient task management.

Key Responsibilities And Duties

• Organizes and implements office operations and procedures, including correspondence management, filing systems, and office workflows.
• Oversees and coordinates administrative activities, ensuring the smooth functioning of the office environment.
• Prioritizes office management tasks, addressing urgent matters promptly and ensuring their efficient handling.
• Provides comprehensive administrative support, including scheduling meetings, managing correspondence, handling visitors, and routing calls as necessary.
• Manages appointment calendars for the designated team or department leader, resolving scheduling conflicts and ensuring efficient time management.
• Prepares reports, presentations, and other documents as required, ensuring accuracy and timely delivery.
• Distributes meeting agendas and relevant materials, takes minutes during meetings as requested, and ensures that all necessary follow-up actions are taken.
• Ensures timely finalization, approval, and distribution of meeting minutes to relevant stakeholders.
• Follows up on action items and resolutions from meetings, ensuring that tasks are completed and issues are addressed.
• Contributes to team objectives by providing support for related tasks and projects as needed, ensuring project timelines are met.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics as required.
• Maintains the office environment by ensuring its proper and safe condition and arranging for necessary repairs and supply orders.
• Creates or modifies documents using various applications (e.g., Word, Excel, PowerPoint) and maintains relevant databases to ensure information accuracy and accessibility.
• Other duties as assigned within the scope of the job.

Requirements

Skills And Abilities

• Good computer skills and data entry ability in MS Excel, MS Outlook, MS Word, and MS PowerPoint.
• Good analytical and problem-solving skills.
• Good interpersonal and customer care skills.
• Good and accurate records keeping.

Experience

• Minimum of 3 years in an administrative position, preferably in a healthcare field.

Education

• Bachelor's degree in Administration or related field.

Language

• Excellent command of oral and written English and prefer Arabic.

Licenses / Certifications

• N/A