Office Administrator & Facilities Coordinator

F. Hoffmann-La Roche AG; Jeddah; On-site; SAR 60,000 - 90,000; Full time

Job summary

Roche Saudi Arabia is seeking an experienced administrative professional to support day-to-day operations, manage reception duties, onboarding, and facilities coordination. The role involves coordinating vendors, maintaining supplies, and handling mail, with a focus on efficient office management and security protocols.

The ideal candidate has a bachelor degree, 2+ years in administration or facilities, and strong MS Office skills, plus fluency in English and Arabic.

Qualifications

• Bachelor degree required.
• 2+ years of experience in office administration or facilities support.
• Strong organizational, communication, and vendor management skills.
• Proficiency in MS Office (Word, Excel, Outlook, Teams).
• Fluent in English & Arabic.

Responsibilities

• Manage day-to-day administrative activities, handle general office inquiries, and collect invoices to scan and forward to Finance.
• Visitor & Reception Management: greet guests, register visitors, enforce security, issue temporary access badges.
• Onboarding & Orientation: welcome new employees, conduct office tours, prepare workstations, coordinate welcome kits and access setup.
• Facilities & Vendor Management: act as main contact for building vendors, oversee cleaning and repairs, manage meeting room bookings and catering.
• Inventory & Supplies: monitor, order, and maintain stock levels for office stationery and pantry needs.
• Mail & Courier Logistics: handle incoming/outgoing mail, shipments, tracking, and logistics docs.
• Event & Engagement Coordination: assist in organizing internal team events, Town Halls, Family Days, and catering.

Skills

Organizational skills

Communication skills

Vendor management

MS Office proficiency

Fluent in English & Arabic

Education

Bachelor degree

Tools

MS Office

Job description

Roche Saudi Arabia is seeking an experienced administrative professional to support day-to-day operations, manage reception duties, onboarding, and facilities coordination. The role involves coordinating vendors, maintaining supplies, and handling mail, with a focus on efficient office management and security protocols.

The ideal candidate has a bachelor degree, 2+ years in administration or facilities, and strong MS Office skills, plus fluency in English and Arabic.