Office Administrative Support Associate

F. Hoffmann-La Roche AG; Jeddah; On-site; SAR 60,000 - 90,000; Full time

Job summary

Roche Saudi Arabia is seeking an experienced administrative professional to support day-to-day operations, manage reception duties, onboarding, and facilities coordination. The role involves coordinating vendors, maintaining supplies, and handling mail, with a focus on efficient office management and security protocols.

The ideal candidate has a bachelor degree, 2+ years in administration or facilities, and strong MS Office skills, plus fluency in English and Arabic.

Qualifications

• Bachelor degree required.
• 2+ years of experience in office administration or facilities support.
• Strong organizational, communication, and vendor management skills.
• Proficiency in MS Office (Word, Excel, Outlook, Teams).
• Fluent in English & Arabic.

Responsibilities

• Manage day-to-day administrative activities, handle general office inquiries, and collect invoices to scan and forward to Finance.
• Visitor & Reception Management: greet guests, register visitors, enforce security, issue temporary access badges.
• Onboarding & Orientation: welcome new employees, conduct office tours, prepare workstations, coordinate welcome kits and access setup.
• Facilities & Vendor Management: act as main contact for building vendors, oversee cleaning and repairs, manage meeting room bookings and catering.
• Inventory & Supplies: monitor, order, and maintain stock levels for office stationery and pantry needs.
• Mail & Courier Logistics: handle incoming/outgoing mail, shipments, tracking, and logistics docs.
• Event & Engagement Coordination: assist in organizing internal team events, Town Halls, Family Days, and catering.

Skills

Organizational skills

Communication skills

Vendor management

MS Office proficiency

Fluent in English & Arabic

Education

Bachelor degree

Tools

MS Office

Job description

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position At Roche Saudi Arabia, we are driven by the vision of creating a healthier future. Our mission is to continuously innovate in science and ensure access to the healthcare needed today and for generations to come. We aim to create a world where everyone has more time with their loved ones through better health.

The Opportunity

Key Responsibilities

• Manage day-to-day administrative activities, handle general office inquiries, and collect physical invoices/bills to scan and forward to Finance.
• Visitor & Reception Management: Greet guests, manage visitor registration, enforce security protocols, and issue temporary access badges and IDs.
• Onboarding & Orientation: Welcome new employees, conduct office tours, prepare workstations, and coordinate welcome kits, business cards, and access setup.
• Facilities & Vendor Management: Act as the main contact for building management and maintenance vendors, oversee cleaning and repairs, and manage meeting room bookings and catering.
• Inventory & Supplies: Monitor, order, and maintain stock levels for office stationery, supplies, and pantry needs.
• Mail & Courier Logistics: Handle all incoming/outgoing mail, package shipments, tracking, and logistics documentation.
• Event & Engagement Coordination: Assist in organizing internal team events, Town Halls, Family Days, and catering services.

Qualifications

• A minimum of a Bachelor degree
• 2+ years of experience in office administration or facilities support.
• Strong organizational, communication, and vendor management skills.
• Proficiency in MS Office (Word, Excel, Outlook, Teams).
• Fluent in English & Arabic.

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact. Let’s build a healthier future, together. Roche is an Equal Opportunity Employer. We believe it’s urgent to deliver medical solutions right now – even as we develop innovations for the future. We are passionate about transforming patients’ lives. We are courageous in both decision and action. And we believe that good business means a better world. That is why we come to work each day. We commit ourselves to scientific rigor, unassailable ethics, and access to medical innovations for all. We do this today to build a better tomorrow. We are proud of who we are, what we do, and how we do it. We are many, working as one across functions, across companies, and across the world. We are Roche.