Live Events & Activations Project Manager

Informagroupplc; Riyadh; Hybrid; SAR 201,000 - 335,000; Full time

Benefits offered by this job

BUPA Medical Insurance

Annual leave - 25 days

Remote working on Sundays

Working anywhere - 1 month every year

Family visa costs

Individual annual flight allowance for

International Relocation Package*

Local Relocation Package*

Job summary

Informagroupplc in Riyadh is seeking a Project Manager to lead complex live events, esports, and large-scale exhibitions. You will coordinate cross-functional teams, manage milestones, and ensure on-time delivery of high-profile productions.

The role requires English and Arabic fluency, experience with multi-stakeholder coordination, and a proactive approach to risk and contingency planning. The package includes relocation support, international flight allowances, and generous leave.

Qualifications

• Educated to degree level or equivalent.
• Significant experience in a Project Management role supporting mid-to-large scale trade exhibitions, conferences, sports events, or FMCG launches and events.
• Ability to manage multiple projects and deliverables at different stages of the project life cycle.
• Exposure to evaluating and managing inter-departmental processes and milestones.
• Proficient in MS Office/Office 365 suite of software, Smart Sheets, and Airtable.
• Speaks and writes clearly and fluently in English and Arabic to both individuals and groups.
• Strong interpersonal and customer-facing skills with cultural awareness and sensitivity.
• Proactive, self-motivated, and capable of managing risk and mitigation planning

Responsibilities

• Coordinate project management systems, procedures, and processes to ensure smooth inter-department timelines and deadlines.
• Evaluate and align processes to improve overall delivery and approval workflows.
• Conduct continuous risk assessments, including milestone alignment, resourcing considerations, and contingency planning for potential issues.
• Manage stakeholder interactions across internal teams and external partners at all levels. Ensure clear communication and reporting to internal and external stakeholders, including VIPs and senior stakeholders, throughout the lifecycle of the events.
• Direct onsite staff and team members to ensure successful event delivery.
• Oversee non-department-tied deliverables such as badging and merchandise rollout.
• Support marketing, programming, and operations elements of event delivery, acting as the point of contact for custom projects.
• Manage collation of speakers' assets from confirmation to final delivery of presentations and content live at the event.
• Ensure smooth execution of event production and logistics to accomplish the goals of the events business.
• Where necessary, manage speaker logistics leading up to the event.
• Track post-event milestones and conduct evaluations to assess success metrics and gather feedback.
• Prepare final reports summarizing achievements, lessons learned, and recommendations for future events.
• Manage minutes and tasks reporting, tracking, and monitoring.

Skills

Multitasking

Stakeholder communication

Bilingual English/Arabic

Interpersonal skills

Risk management

Education

Degree level or equivalent

Tools

MS Office/Office 365

Smart Sheets

Airtable

Job description

Informagroupplc in Riyadh is seeking a Project Manager to lead complex live events, esports, and large-scale exhibitions. You will coordinate cross-functional teams, manage milestones, and ensure on-time delivery of high-profile productions.

The role requires English and Arabic fluency, experience with multi-stakeholder coordination, and a proactive approach to risk and contingency planning. The package includes relocation support, international flight allowances, and generous leave.