Project Manager (KSA)

vFairs; Riyadh; On-site; SAR 180,000 - 240,000; Full time

Job summary

vFairs is seeking a Project Manager to oversee a growing regional portfolio of events, coordinating between clients and our development hubs to customize, deploy and deliver high-quality events. The role entails ownership of end-to-end delivery, on-site leadership, and constant alignment with client expectations across multi-stakeholder teams.

Ideal candidates bring 2–3 years of project management experience in cross-functional settings, fluency in Arabic and English, and a proven ability to

Qualifications

• Bachelor’s Degree in computer sciences or equivalent work experience.
• Fluent in Arabic and English.
• 2-3 years of project management experience, including tracking and planning projects.
• 2-3 years of experience with cross-functional stakeholders in a matrix environment.
• Ability to operate in ambiguous environments and influence across teams.

Responsibilities

• Manage a portfolio of events and plan delivery schedules.
• Own full event lifecycle from pre-sales handover to post-event closure calls.
• Provide on-site leadership for the project team to meet milestones.
• Coordinate with development and event setup teams to deliver on-time customization.
• Report on success metrics, testing and deployment activities.
• Apply project management processes to ensure high-quality client outcomes and renewals.
• Prepare estimates and detailed project plans for all phases.
• Draft responses for RFPs and secure necessary resources for objectives.
• Lead PM meetings and monitor staff performance and reviews.

Job description

Riyadh, Saudi Arabia | Posted on 09/07/2026

vFairs is an all-in-one event management platform and Gartner Magic Quadrant Leader helping event planners power conferences, trade shows, and corporate events with in-person, hybrid, and virtual solutions. Our platform includes event registration, on-site badge printing, mobile apps, and more, managing the entire event lifecycle from planning through analytics. Rated 4.9/5 for customer support and recognized as a top platform on G2, we're known for robust technology and customer service that goes the extra mile. vFairs has a transparent, fast-paced, and collaborative culture, with geographically distributed teams united by strong processes and the autonomy to drive solutions forward.

Job Description

ABOUT THE ROLE

We are looking for a Project Manager with 2-3years of experience. As we're growing in scale, we have a rising number of clients in the region that are reaching out to us for customizing, enhancing and deploying these events for them. This growth has created a need for a seasoned, experienced leader to step up and liaise between clients and our development hubs, organize our project activities, set client expectations, prioritize operations and ensure quality delivery.

RESPONSIBILITIES

• Manage a portfolio of events at any given point of time and plan event delivery schedules
• Full event life cycle ownership: successful event delivery will include full-service delivery from handover from pre-sales to post-event closure calls
• Provide on-site leadership for project team by building and motivating team members to meet project goals, adhering to their responsibilities and project milestones
• Work with development and event setup teams to ensure event customization and client requests are delivered on-time
• Report on event success criteria results, metrics, test and deployment management activities
• Employ project management practices and engineer processes to ensure the team can deliver high-quality results to each client to compel them for renewals
• Prepare estimates and detailed project plan for all phases of the project
• Preparing responses for RFPs
• Procure adequate resources to achieve project objectives in planned time frames
• Manage the day-to-day project activities and resources and chairs the project management team meetings
• Monitor staff performance and complete performance reviews
• Provide status reporting regarding project milestones, deliverable, dependencies, risks and issues, communicating across leadership
• Understand inter-dependencies between technology, operations and business needs
• Ensure technical accuracy, scalability and quality of event through collaboration with development teams
• Measure and optimize processes to increase renewal rate of customers and their satisfaction scores
• Conduct post-event calls to collect candid feedback from customers, capture testimonials & create follow-up actions on each feedback item
• Develop and deliver progress reports, proposals, requirements documentation and presentations to various audiences, including project team, sponsors and key stakeholders
• Coach, mentor, motivate and supervise project and program team

SKILLS

• Bachelor’s Degree in computer sciences or equivalent work experience
• Fluent in Arabic and English
• 2-3years of project management experience, including tracking and planning projects
• 2-3years of experience working with business stakeholders within a cross-functional matrix environment
• Proven ability to work in an ambiguous environment and collaborate across multiple areas in order to achieve a common business objective
• Interpersonal skills to influence and spur change, facilitate and enhance performance within a cross - functional environment
• Demonstrate decisiveness in resolving business problems, making decisions and identifying priorities