Project Manager - Activations

Informagroupplc; Riyadh; Hybrid; SAR 201,000 - 335,000; Full time

Benefits offered by this job

BUPA Medical Insurance

Annual leave - 25 days

Remote working on Sundays

Working anywhere - 1 month every year

Family visa costs

Individual annual flight allowance for

International Relocation Package*

Local Relocation Package*

Job summary

Informagroupplc in Riyadh is seeking a Project Manager to lead complex live events, esports, and large-scale exhibitions. You will coordinate cross-functional teams, manage milestones, and ensure on-time delivery of high-profile productions.

The role requires English and Arabic fluency, experience with multi-stakeholder coordination, and a proactive approach to risk and contingency planning. The package includes relocation support, international flight allowances, and generous leave.

Qualifications

• Educated to degree level or equivalent.
• Significant experience in a Project Management role supporting mid-to-large scale trade exhibitions, conferences, sports events, or FMCG launches and events.
• Ability to manage multiple projects and deliverables at different stages of the project life cycle.
• Exposure to evaluating and managing inter-departmental processes and milestones.
• Proficient in MS Office/Office 365 suite of software, Smart Sheets, and Airtable.
• Speaks and writes clearly and fluently in English and Arabic to both individuals and groups.
• Strong interpersonal and customer-facing skills with cultural awareness and sensitivity.
• Proactive, self-motivated, and capable of managing risk and mitigation planning

Responsibilities

• Coordinate project management systems, procedures, and processes to ensure smooth inter-department timelines and deadlines.
• Evaluate and align processes to improve overall delivery and approval workflows.
• Conduct continuous risk assessments, including milestone alignment, resourcing considerations, and contingency planning for potential issues.
• Manage stakeholder interactions across internal teams and external partners at all levels. Ensure clear communication and reporting to internal and external stakeholders, including VIPs and senior stakeholders, throughout the lifecycle of the events.
• Direct onsite staff and team members to ensure successful event delivery.
• Oversee non-department-tied deliverables such as badging and merchandise rollout.
• Support marketing, programming, and operations elements of event delivery, acting as the point of contact for custom projects.
• Manage collation of speakers' assets from confirmation to final delivery of presentations and content live at the event.
• Ensure smooth execution of event production and logistics to accomplish the goals of the events business.
• Where necessary, manage speaker logistics leading up to the event.
• Track post-event milestones and conduct evaluations to assess success metrics and gather feedback.
• Prepare final reports summarizing achievements, lessons learned, and recommendations for future events.
• Manage minutes and tasks reporting, tracking, and monitoring.

Skills

Multitasking

Stakeholder communication

Bilingual English/Arabic

Interpersonal skills

Risk management

Education

Degree level or equivalent

Tools

MS Office/Office 365

Smart Sheets

Airtable

Job description

We're looking for a Project Manager to join our team and play a pivotal role in delivering exceptional events. If you're passionate about project management, thrive in a fast-paced environment, and want to be part of a team that's redefining the events industry, we want to hear from you!

You would be an ideal fit for this role if:

• You have experience with Esports or live gaming events or;
• You have worked on defence and or/aviation events and/or;
• You have experience with managing hackathons, CTF or similar competitions

What you will do

Inter-departmental Processes, Milestone, and Risk Management

Coordinate project management systems, procedures, and processes to ensure smooth inter-department timelines and deadlines.

Evaluate and align processes to improve overall delivery and approval workflows.

Conduct continuous risk assessments, including milestone alignment, resourcing considerations, and contingency planning for potential issues.

Stakeholder Management and Reporting

Manage stakeholder interactions across internal teams and external partners at all levels. Ensure clear communication and reporting to internal and external stakeholders, including VIPs and senior stakeholders, throughout the lifecycle of the events.

Event Delivery and Coordination

Manage custom event delivery with the Special Projects team, Marketing Manager, and Event Manager.

Direct onsite staff and team members to ensure successful event delivery.

Oversee non-department-tied deliverables such as badging and merchandise rollout.

Support marketing, programming, and operations elements of event delivery, acting as the point of contact for custom projects.

Production and Speaker Management

Manage collation of speakers' assets from confirmation to final delivery of presentations and content live at the event.

Ensure smooth execution of event production and logistics to accomplish the goals of the events business.

Where necessary, manage speaker logistics leading up to the event.

Post-Event Evaluation and Reporting

Track post-event milestones and conduct evaluations to assess success metrics and gather feedback.

Prepare final reports summarizing achievements, lessons learned, and recommendations for future events.

Meeting Management

Manage minutes and tasks reporting, tracking, and monitoring.

What you will bring

• Educated to degree level or equivalent.
• Significant experience in a Project Management role supporting mid-to-large scale trade exhibitions, conferences, sports events, or FMCG launches and events.
• Ability to manage multiple projects and deliverables at different stages of the project life cycle.
• Exposure to evaluating and managing inter-departmental processes and milestones.
• Proficient in MS Office/Office 365 suite of software, Smart Sheets, and Airtable.
• Speaks and writes clearly and fluently in English and Arabic to both individuals and groups.
• Strong interpersonal and customer-facing skills with cultural awareness and sensitivity.
• Proactive, self-motivated, and capable of managing risk and mitigation planning

What you will get

• BUPA Medical Insurance for you and your family
• Annual leave - 25 days
• Remote working on Sundays
• Working anywhere - 1 month every year

Wellbeing Benefits

• Family visa costs (up to a max of three children)
• Individual annual flight allowance for expats

International Relocation Package*

• Paid flight to Riyadh - for you and your family (up to a max of three children)
• 60 days of accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs
• Individual paid flight home and an end-of-service gratuity payment when leaving the company*

Local Relocation Package*

• Paid flight to Riyadh - individual and family (up to a max of three children)
• 30 days accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs
• *If eligible