Junior Project Coordinator

ACTION International Services LLC; Jeddah; On-site; SAR 60,000 - 90,000; Full time

Job summary

ACTION International Services LLC in Jeddah is seeking a Junior Project Coordinator to support the Rental Management (RM) System, assist in daily planning, and coordinate projects. You will work with multiple teams to maintain resource databases, run reports, and help ensure timely delivery.

The role requires a Bachelor’s degree in management or related field, 1–2 years in project coordination, and proficiency with ERP or fleet management systems.

Qualifications

• Bachelor’s degree required or related field; knowledge in fleet or operations management is a plus.
• ERP or fleet management systems experience is advantageous.
• 1–2 years in project coordination or related role preferred.
• Familiarity with fleet management/ERP platforms and basic data analysis skills.
• Proficient in Microsoft Office and able to prepare clear reports.
• Strong English communication skills, written and verbal.
• Ability to work well in a team and independently under pressure.

Responsibilities

• Assist in daily planning, allocation, and management of equipment and materials across projects.
• Maintain RM system databases for equipment and resources.
• Support development of dashboards and analytical reports for tracking.
• Coordinate with departments to align resource use with project objectives.
• Operate ERP system to process internal requests and support timely delivery.
• Prepare routine reports on project profitability and invoice summaries.
• Maintain professional relationships with project stakeholders.
• Assist in team training and development.
• Collaborate in problem-solving, escalation, and risk management.
• Carry out tasks assigned by the line manager.

Skills

Data analysis

Microsoft Office

English communication

Education

Bachelor’s degree in management or related field

Tools

ERP systems

Fleet management software

Job description

Role Overview

As a Junior Project Coordinator, you will support the efficient management of ACTION’s Rental Management (RM) System, ensuring smooth execution of sales activities and projects. You will work closely with various teams to maintain resource databases, manage reports, and assist in daily planning and coordination to optimize project delivery.

Key Responsibilities

• Assist in daily planning, allocation, and management of equipment and materials across projects to ensure optimal resource use.


• Maintain and update accurate RM system databases for equipment and resources.


• Support development and management of dashboards and analytical reports for project tracking and decision-making.


• Coordinate with departments to align resource use with project objectives.


• Operate the ERP system to process internal requests and support timely delivery.


• Ensure compliance with company policies and timely completion of tasks.


• Generate and manage RM system documentation such as contracts, picking lists, delivery and collection notes, and site transfers.


• Produce routine reports on project profitability and invoice summaries; prepare ad-hoc reports as needed.


• Maintain professional relationships with all project stakeholders.


• Support QHSE initiatives by adhering to relevant policies and procedures.


• Assist in team training and development, including participating in training programs and mentoring as needed.


• Collaborate in problem-solving, issue escalation, and risk management related to project execution.


• Carry out additional tasks assigned by the line manager.

Qualifications

• Bachelor’s degree in management or related field; knowledge in fleet or operations management is a plus.


• Experience or certification in ERP or fleet management systems is advantageous.


• 1-2 years of experience in project coordination or a related role preferred.


• Familiarity with fleet management/ERP platforms and basic data analysis skills.


• Proficient in Microsoft Office and able to prepare clear reports.


• Strong communication skills in English, both written and verbal.


• Ability to work well in a team and independently manage tasks under pressure to meet deadlines.