Hotel Purchasing Officer

Hafawah Hotels & Resort; Medina; On-site; SAR 67,000 - 112,000; Full time

Job summary

Hafawah Hotels & Resort in Medina invites an experienced Purchasing Officer to manage hotel procurement. You will process requests, source suppliers, negotiate terms, and issue purchase orders to ensure timely delivery.

You will monitor stock levels, coordinate with warehouse and departments, maintain supplier data, and generate regular purchasing reports while upholding company policies and cost containment targets.

Qualifications

• Strong negotiation and price comparison skills.
• Proficiency in Microsoft Office; experience with purchasing systems or ERP is preferred.

Responsibilities

• Process and track purchase requests per approved requirements.
• Identify suppliers and compare prices, quality and terms.
• Negotiate best prices and terms with suppliers.
• Issue and follow up on purchase orders and ensure timely delivery.
• Monitor availability of hotel supplies and operational materials.
• Coordinate with warehouse and departments to identify needs.
• Monitor supplier performance and ensure quality and compliance with specifications.
• Aim to reduce purchasing costs without compromising quality.
• Maintain supplier information, prices and quotations.
• Follow hotel purchasing policies and prepare reports.
• Respond to work requirements and follow instructions.

Skills

Negotiation

Price comparison

Multitasking

Communication

Attention to detail

Tools

Microsoft Office

ERP system

Job description

Job Responsibilities:

• Process and follow up on purchase requests for all hotel departments according to approved requirements.
• Identify suppliers and compare prices, quality, and supply terms.
• Negotiate with suppliers to obtain the best prices and terms.
• Issue and follow up on purchase orders and ensure timely delivery.
• Monitor the availability of food, operational supplies, cleaning materials, and hotel supplies.
• Coordinate with the warehouse, kitchen, and operational departments to identify purchasing needs.
• Monitor supplier performance and ensure product quality and compliance with specifications.
• Work on reducing purchasing costs without compromising quality.
• Maintain updated supplier information, prices, and quotations.
• Comply with the hotel’s purchasing policies and procedures.
• Prepare regular purchasing, pricing, and supplier reports.
• Follow management and direct supervisor instructions and complete assigned tasks as required.
• Respond promptly to work requirements and demonstrate flexibility in following instructions.

Job Requirements:

• Minimum 2 years of experience in purchasing, preferably within the hotel or hospitality sector.
• Good knowledge of purchasing procedures and supplier management.
• Strong negotiation and price comparison skills.
• Proficiency in Microsoft Office; experience with purchasing systems or ERP is preferred.
• Ability to manage multiple requests and tasks simultaneously.
• High productivity and strong ability to complete tasks efficiently and achieve work targets are required.
• Ability to work under pressure and meet deadlines.
• Good communication and coordination skills with different departments.
• Strong attention to detail when handling purchase orders, invoices, and purchasing records.
• Ability to follow management instructions and implement directives in accordance with company policies and procedures.
• Ability to take responsibility and complete assigned tasks efficiently.
• Good knowledge of suppliers, products, and materials used in the hospitality industry is preferred.