Female Secretary & Administrative Assistant at Gumaco KSA

Gumaco KSA; Riyadh; On-site; SAR 78,000 - 100,000; Full time

Benefits offered by this job

30 days paid vacation

Health insurance

Flight tickets

Job summary

Gumaco KSA in الرياض is seeking a Female Secretary & Administrative Assistant to provide senior-level administrative support, manage schedules, prepare documents, and coordinate meetings on site. The role requires at least 5 years of experience, a Bachelor's degree, mastery of Microsoft Office, and excellent English communication.

You will handle confidential information and support budgeting, travel, and office procedures.

Qualifications

• Bachelor's degree or equivalent in a related field.
• Minimum 5 years of experience as a secretary or in a similar role.
• Proficient in Microsoft Office and office equipment; English fluency required.

Responsibilities

• Manage executives' schedules, appointments, and correspondence.
• Prepare documents, reports, and presentations.
• Answer calls and emails; direct inquiries appropriately.
• Coordinate meetings, including logistics and materials.
• Maintain electronic and paper filing systems.
• Handle confidential information with discretion.
• Perform general office duties and data entry.
• Support budgeting, travel arrangements, and vendor coordination.
• Develop and implement office procedures to improve efficiency.
• Train and onboard new administrative staff as needed.

Skills

MS Office proficiency

Scheduling

Organizational skills

Time management

Communication

Confidentiality

Education

Bachelor's degree or equivalent

Tools

CRM systems

Office equipment

Job description

Apply for Female Secretary & Administrative Assistant at Gumaco KSA in الرياض, S01, SA. This Full time on site position offers great opportunities for career growth.

Location: [Exit 18, Riyadh, Saudi Arabia]

Employment Type: Full-Time

About the Role

We are seeking an experienced and highly organized Secretary & Administrative Assistant to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.

Key Responsibilities

• Manage and maintain schedules, appointments, and correspondence for executives or departments.
• Prepare and organize documents, reports, and presentations.
• Answer phone calls and emails, directing inquiries to the appropriate parties.
• Assist in the planning and coordination of meetings, including logistics and materials.
• Maintain filing systems, both electronic and paper, ensuring information is easily accessible.
• Handle confidential information with discretion and professionalism.
• Perform general office duties, including data entry and record keeping.
• Support team members with various administrative tasks as needed.
• Monitor and order office supplies, ensuring inventory levels are maintained.
• Prepare and distribute meeting agendas and minutes.
• Coordinate travel arrangements, including flights, accommodations, and transportation.
• Develop and implement office procedures to improve efficiency.
• Assist with budgeting and expense tracking for departmental activities.
• Liaise with external vendors and service providers to facilitate office needs.
• Maintain office equipment and coordinate repairs as necessary.
• Support event planning and coordination for company functions or team-building activities.
• Create and maintain databases and spreadsheets for tracking important information.
• Conduct research and compile data as requested by team members.Train and onboard new administrative staff as needed.
• Ensure compliance with company policies and procedures.

Requirements

• Bachelor's degree or equivalent; additional qualifications in Office Administration or a related field are preferred.
• Proven experience as a secretary or in a similar administrative role (minimum 5 years).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Excellent command of the English language is required.
• Familiarity with office management procedures and basic accounting principles.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to work independently and collaboratively within a team.
• Attention to detail and strong problem-solving skills.
• Experience with scheduling software and CRM systems is a plus.
• Strong interpersonal skills with the ability to interact professionally with clients and colleagues.
• Ability to prioritize tasks and manage multiple deadlines effectively.
• Flexibility to adapt to changing priorities and projects.
• Experience in handling travel arrangements and itineraries is a plus.
• Basic knowledge of social media and marketing tools is beneficial.
• Preferably residing near the company's location.

Benefits

• Eligible to get 30 days paid vacation every year.
• Flight ticket Providing health insurance

Job Type: Full-time

Pay: ﷼7,000.00 - ﷼9,000.00 per month

Work Location: In person