Executive Travel Agent

T&S; Riyadh; On-site; SAR 90,000 - 180,000; Full time

Job summary

Tools & Solutions in the GCC region is seeking an experienced Executive Travel Agent to deliver top-tier corporate travel services for C-level executives. You will craft day-by-day itineraries and secure premium travel options while coordinating with executive assistants.

Responsibilities include managing budgets, negotiating with vendors, and ensuring discretion and confidentiality across high-profile assignments.

Qualifications

• Bachelor's degree preferred.
• 3+ years in executive travel role (Executive Travel Agent, Corporate Travel Consultant, Luxury Travel Consultant).
• Experience handling travel for C-level executives, VIPs, or senior management.
• Knowledge of premium and corporate travel services.
• Strong negotiation and vendor-management skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple complex itineraries simultaneously.
• High level of discretion and confidentiality.

Responsibilities

• Advise C-level executives on travel destinations considering objectives, time constraints, and preferences.
• Establish and manage premium travel budgets and curate high-end packages aligned with policies.
• Research and secure best fares for premium and business travel, dining, and accommodations.
• Manage hotel reservations, negotiate corporate rates, arrange upgrades and amenities.
• Brief executives on travel safety, security, and duty-of-care considerations.
• Prepare day-by-day itineraries tailored to schedules and time zones.

Skills

Executive travel planning

VIP travel arrangements

Vendor management

Premium corporate travel

Organizational skills

Discretion and confidentiality

Education

Bachelor's degree in Travel & Tourism, Hospitality, Business Administration, or related field

Job description

Tools & Solutions is a rapidly growing B2B service provider in the GCC, offering end-to-end corporate business and digital solutions. We provide:

Corporate Solutions

Business incorporation and regional headquarters relocation to Saudi Arabia.

Manage real estate and office space solutions.

End-to-end business process outsourcing.

Taxation and VAT solutions as well as financial services.

HR Solutions

HR assessment and HR consultancy services.

The “Training & Learning Academy” and human capital capacity building solutions.

Expert and management staffing and contracting as well as end-to-end people solutions.

Digital Solutions

SAP implementation, operations, and licensing.

Big Data governance, consulting, management, and operations, Industrial IOT (IIOT), Digital Twins, and generative artificial intelligence.

Software development, operations, and licensing.

Clients include many Saudi government entities, as well as top Saudi and foreign corporations.

Executive Travel Agent as an outsourcing opportunity who can perform at the top of their game to join us and contribute to our success.

Key Responsibilities

• Advise C-level executives on travel destinations, considering business objectives, time constraints, and personal preferences.
• Establish and manage premium travel budgets and curate high-end travel packages aligned with corporate policies and executive expectations.
• Research and secure the best fares and rates for premium, business, and first-class transportation, fine dining, luxury accommodations, and exclusive activities.
• Manage hotel reservations, including negotiating corporate rates, securing room upgrades, and arranging preferred amenities such as late check-out, executive lounge access, and specific room requirements.
• Brief executives on travel-related safety, security, and duty-of-care considerations, including protocols for high-risk destinations.
• Manage required immunizations, visas, and travel documentation, including expedited processing for last-minute trips.
• Create precise, day-by-day travel itineraries tailored to executive schedules, business meetings, preferences, and time-zone considerations.
• Provide curated travel guides, maps, event calendars, and local insights relevant to business and networking requirements.
• Proactively monitor travel plans and make real-time adjustments to accommodate changing executive schedules.
• Rapidly resolve unexpected travel disruptions, including canceled flights, hotel booking issues, transportation delays, and other itinerary changes, while minimizing disruption to the executive.
• Coordinate closely with Executive Assistants and internal stakeholders to ensure seamless end-to-end travel logistics.
• Maintain the highest level of discretion, confidentiality, and professionalism when handling executive travel plans and personal information.

Required Qualifications

• Bachelor's degree in Travel & Tourism, Hospitality, Business Administration, or a related field is preferred.
• 3+ years of experience as an Executive Travel Agent, Corporate Travel Consultant, Luxury Travel Consultant, or similar role.
• Strong experience handling travel arrangements for C-level executives, VIPs, or senior management.
• Excellent knowledge of premium and corporate travel services.
• Strong experience with international flight, hotel, transportation, and travel documentation arrangements.
• Excellent negotiation and vendor-management skills.
• Strong organizational and time-management skills.
• Ability to manage multiple complex itineraries simultaneously.
• Excellent problem-solving skills with the ability to handle urgent and last-minute requests.
• Strong communication and interpersonal skills.
• High level of discretion and confidentiality.