Executive Secretary & Operations Lead

Flip retail; Saudi Arabia; On-site; SAR 150,000 - 220,000; Full time

Job summary

Executive Look Worldwide is seeking an Executive Secretary for a client in Madina, KSA. The role requires a Masters in Mechanical Design and at least 10 years of experience in maintenance systems with people management. You will support executives, coordinate travel, prepare reports, and manage confidential documents.

Placement is based in Madina, KSA with a prominent concrete manufacturing facility. Strong organization and communication skills are essential for this role.

Qualifications

• Masters degree in mechanical design or related field.
• Minimum 10 years' experience in maintenance systems with leadership responsibilities.

Responsibilities

• Provide management and clerical support to departments or individuals.
• Arrange meetings and set up boardrooms.
• Alert manager about cancellations or new conferences.
• Manage travel and schedules.
• Prepare correspondence and organize mail.
• Coordinate outbound mail and packages for pickup.
• Prepare analytical reports and greet site visitors.
• Handle confidential and sensitive documents.
• Assist with workplace management tasks and budgeting.
• Maintain office procedures and travel vouchers/documents.

Skills

People management

Meeting coordination

Administrative support

Report preparation

Education

Masters Degree in Mechanical Design

Job description

Executive Look Worldwide is seeking an Executive Secretary for a client in Madina, KSA. The role requires a Masters in Mechanical Design and at least 10 years of experience in maintenance systems with people management. You will support executives, coordinate travel, prepare reports, and manage confidential documents.

Placement is based in Madina, KSA with a prominent concrete manufacturing facility. Strong organization and communication skills are essential for this role.