Executive Secretary

Confidential Jobs; Riyadh Region; On-site; SAR 120,000 - 180,000; Full time

Job summary

Confidential Jobs is seeking an experienced Executive Assistant to support the General Manager in Riyadh. You will manage calendars, organize meetings, prepare agendas, and handle confidential correspondence to keep the executive on schedule and well-informed.

You will coordinate travel logistics, prepare business documents, and liaise with internal teams and external partners, ensuring high-level administrative accuracy and timely delivery of action items.

Responsibilities

• Manage the General Manager's calendar, appointments, and daily schedule.
• Organize and coordinate meetings, prepare agendas, and record meeting minutes.
• Handle confidential correspondence, emails, phone calls, and official documents on behalf of the General Manager.
• Prepare reports, presentations, letters, and other business documents.
• Coordinate communication between the General Manager and internal departments, clients, and external stakeholders.
• Arrange business travel, accommodation, transportation, and meeting logistics.
• Maintain organized filing systems for confidential and administrative records.
• Screen visitors and prioritize requests to the General Manager.
• Follow up on action items, deadlines, and decisions made by the General Manager.
• Assist in preparing management reports and business correspondence.
• Ensure all administrative activities are completed accurately and on time.
• Perform any other duties assigned by the General Manager.

Job description

• Manage the General Manager's calendar, appointments, and daily schedule.
• Organize and coordinate meetings, prepare agendas, and record meeting minutes.
• Handle confidential correspondence, emails, phone calls, and official documents on behalf of the General Manager.
• Prepare reports, presentations, letters, and other business documents.
• Coordinate communication between the General Manager and internal departments, clients, and external stakeholders.
• Arrange business travel, accommodation, transportation, and meeting logistics.
• Maintain organized filing systems for confidential and administrative records.
• Screen visitors and prioritize requests to the General Manager.
• Follow up on action items, deadlines, and decisions made by the General Manager.
• Assist in preparing management reports and business correspondence.
• Ensure all administrative activities are completed accurately and on time.
• Perform any other duties assigned by the General Manager.