Executive Secretary

Avanta Works; Medina Province; On-site; SAR 61,000 - 73,000; Full time

Job summary

Avanta Works in Yanbu, Saudi Arabia, seeks an organized Executive Secretary to support the senior management team and ensure smooth office operations. You will manage schedules, coordinate travel, prepare documents, and handle communications, while maintaining confidentiality and professional standards.

The role is full-time, based in Yanbu, with a salary of 1,600 USD per month, negotiable by experience. Proficiency in Microsoft Office and strong English communication are essential to succeed in

Qualifications

• Experience as an Executive Secretary or similar role.
• Excellent organizational and multitasking abilities.
• Strong English verbal and written communication.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Attention to detail and problem-solving skills.
• Ability to maintain confidentiality.

Responsibilities

• Manage and maintain executives' schedules, appointments, and travel.
• Coordinate meetings, conferences, and events.
• Prepare reports, memos, invoices, and other documents.
• Take minutes during meetings and distribute them to relevant parties.
• Act as the point of contact for internal and external stakeholders.
• Handle incoming calls and correspondence in a professional manner.
• Maintain records and filing systems.
• Order office supplies and maintain inventory levels.
• Liaise with other departments to ensure timely completion of tasks.

Skills

Executive Secretary

Organizational skills

English proficiency

MS Office

Confidentiality

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and efficient Executive Secretary to join our team in Yanbu, Saudi Arabia. As an Executive Secretary, you will provide administrative support to our senior management team and ensure the smooth operation of our office.

Responsibilities:

• Manage and maintain executives' schedules, appointments, and travel arrangements
• Coordinate meetings, conferences, and events
• Prepare reports, memos, invoices, and other documents
• Take minutes during meetings and distribute them to relevant parties
• Act as the point of contact for internal and external stakeholders
• Handle incoming calls and correspondence in a professional manner
• Maintain records and filing systems
• Order office supplies and maintain inventory levels
• Liaise with other departments to ensure timely completion of tasks

Requirements:

• Proven experience as an Executive Secretary or similar role
• Excellent organizational skills with the ability to multitask and prioritize tasks effectively
• Strong verbal and written communication skills in English
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Attention to detail and problem-solving abilities
• Ability to maintain confidentiality at all times

Salary: 1600$ per month (negotiable based on experience)

Location: Yanbu, Saudi Arabia (Indian nationality preferred)

This is a full-time position with potential for growth within the company. Women are encouraged to apply. Applicants must have a valid biometric passport. Part-time positions are not available for this role.